Secure File Sharing GDPR
GDPR (General Data Protection Regulation) is a European data privacy law with regulatory requirements that affect anyone (including non-EU citizens) who processes personal data or offers goods/services to EU residents. Any collected information must be secured, along with strict rules for consent, processing of data, and consumer requests for data. GDPR carries with it intense monetary penalties for companies that fail to comply.
GDPR file sharing protects personal data through strong encryption and strict access controls. This ensures secure data transfers and helps businesses maintain trust. Adhering to these regulations is essential for compliance and customer confidence.
FileCloud’s Compliance Center
FileCloud’s Compliance Center was created to be a powerful and useful tool for compliance officers and IT managers. The Compliance Center clarifies and simplifies complex compliance requirements with links to documentation along with best-practices, policies, and settings within FileCloud. Managers gain a bird’s eye view of compliance, helping companies address compliance issues and meet requirements.
GDPR Tab
Admins can explore the different compliance options by clicking on the GDPR tab within the Compliance Center dashboard. Compliance requirements are listed in a table, along with FileCloud settings that complete the requirement. The “Status” column confirms compliance or depicts the number of violations. The “Actions” column connects users with information and options within FileCloud.
Admins control which rules to activate and use. If managers already have a solution in place outside the FileCloud environment, they can easily bypass the rule.
FileCloud’s Compliance Center also connects admins with custom metadata, Smart Classification, DLP, and encryption and audit settings to provide multi-tiered security protections. Rules like “Confirm all users are US residents” provide useful prompts for system admins to confirm regulatory requirements are met. Metadata tags can be created for protected information, which are then applied to documents using Smart Classification. DLP rules connected with the Classification Engine ensures that no files with this metadata can be shared without access.
FileCloud’s Helpful GDPR Features
FileCloud’s features include:
PII Search
Data retention control
Ability to anonymize
Encryption
Data residency flexibility
Portability
FileCloud also enables the secure management and sharing of personal data within your organization and with your external customers and partners.
FileCloud Privacy Settings
FileCloud provides privacy settings for user content, where users can request access to or deletion of data relating to them. With features like OCR text recognition, custom metadata sets, Smart Classification, and Pattern Search, FileCloud enables administrators to discover, protect, and manage sensitive data.
FileCloud provides GDPR compliance tools for all industries to meet stringent security requirements. Features like password strength enforcement, SSO login and Active Directory integrations, two-factor authentication, antivirus scanning, ransomware protection, advanced encryption, and granular sharing options ensure only authorized users have access to your data.