Safeguard Your Health Records with a HIPAA-Compliant Solution

HIPAA-Compliant File-Sharing Platform

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Trustworthy Content Collaboration with FileCloud for Robust HIPAA Compliance

Intuitive Compliance Center

Remove the manual overhead associated with protecting sensitive medical data with a HIPAA-compliant platform. FileCloud’s Compliance Center enables seamless adherence to HIPAA, mapping best practices to features. The HIPAA tab of the Compliance Center provides full transparency to admins on best practices, requirements, and possible infractions.

Robust Transmission Security

Protect your enterprise data with SSL/TLS secure tunnel. FileCloud supports storage-level encryption. Our HIPAA-compliant software can enforce secure transmission with a host of security layers. FileCloud maintains the confidentiality of ePHI in transit and at rest. With FileCloud’s SIEM integration, admins can monitor usage and easily perform audits from a central dashboard.

Large Medical File Support

FileCloud makes it easy for users to store, preview, and share large files while remaining compliant with HIPAA. It supports all medical file formats, including DICOM files, CT scans, and X-rays. With FileCloud’s Resumable Uploads, you can upload large files with no concerns about temporary connectivity loss. Uploads continue from where they left off, without the need to start from scratch.

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Who should comply with HIPAA?

The Health Insurance Portability and Accountability Act (HIPAA) was enacted in 1996. Organizations that must comply with HIPAA include:

  • Healthcare providers, including doctors, dentists, hospitals, nursing homes, and pharmacies.
  • Health plan providers, such as health insurance companies, government healthcare programs, company health plans, Medicare, and Medicaid.
  • Healthcare clearinghouses, including entities processing non-standard health information they receive from another entity.
  • Business associates of the above, including businesses that provide services to covered entities involving the use or disclosure of PHI, such as IT providers and billing companies.

What are the main HIPAA requirements?

HIPAA compliance requirements consist of a set of technical safeguards to secure the privacy of Protected Health Information (PHI) and ePHI (electronic PHI). Your ability to comply effectively with these safeguards is largely dependent on your network infrastructure. Technical safeguards mandated by HIPAA include:

  • Security – A requirement to encrypt all data, including passwords. HIPAA also requires automated log-off of users after a period of inactivity.
  • Access – Under HIPAA, the creation of a unique login credential for each user is required. Activity logs must be retained to track user logins.

On-Premises Cloud Server

FileCloud allows you to share documents from any device, sync across devices, and manage access to files and documents. Organizations can self-host data on a private server. Get total control over ePHI and other sensitive data using the FileCloud on-premises server.

Seamless Data Compliance

With FileCloud, users can seamlessly comply with HIPAA regulations for document life cycle management. FileCloud makes data governance user-friendly. Automate privacy-related processes and workflows, while securing your ePHI with ease.

Console Timeout Requirements

Configure a session timeout on the console port after a specified period of idle time to automatically log users out of the system. You can specify the period of inactivity prior to session expiration using the FileCloud console.

Password Secrecy

Under HIPAA, ePHI resources on devices must be protected using reasonable measures to secure patient data. FileCloud enables admins to set password strength and complexity standards, and allows them to specify the number of login attempts before user lockout.

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Frequently Asked Questions (FAQs)

What are the main HIPAA compliance rules?

There are three central HIPAA compliance rules:.

HIPAA Privacy Rule – This addresses the risk of PHI being compromised and requires appropriate safeguards to be put in place to protect individuals’ privacy. It also defines limits and conditions on the use and disclosure of individuals’ PHI without their authorization. Individuals also have the right to examine and obtain a copy of their PHI, request corrections, and direct the transmission of ePHI to a third party.

HIPAA Security Rule – This rule focuses on maintaining standards to protect individuals’ ePHI held by covered entities. It requires entities to establish administrative, physical, and technical safeguards to protect the confidentiality, integrity, and security of ePHI.

Breach Notification Rule – This rule requires covered entities to notify patients and other relevant parties in the event of unauthorized use or disclosure of ePHI that compromises its privacy and security. Entities must notify relevant parties of a breach within 60 days of its occurrence. This rule applies even if the entity is unsure whether the ePHI has been compromised. Depending on the size of the breach, relevant parties can include a mainstream media outlet and the Department of Health and Human Services (HHS).

What are the most common HIPAA violations?

The following are some of the most common HIPAA violations:

  • Failure to provide employee training on HIPAA compliance.
  • Database breaches affecting ePHI.
  • Sharing of PHI between coworkers.
  • Loss or theft of laptops or mobile devices containing unencrypted ePHI.
  • Improper disposal of ePHI in ways that make it accessible to unauthorized users.


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