Providing a Secure Document Portal with FileCloud
A client portal is a digital gateway to a collection of files on a cloud server, often accessible over the internet via web browser and secured by user account credentials (authentication). FileCloud’s secure document portal:
-Protects sensitive files against internal and external breaches
-Provides ransomware protection
-Supports access and authorization management features
-Offers data recovery options through file versioning and endpoint backups
-Supports compliance with government rules and regulations
How secure are client portals?
Client portals should include a few key features to be considered secure:
1) Authentication
Multiple authentication mechanisms should be enabled to be called a portal secure. We can name a few, like Single Sign On mechanisms with SAML 2.0 protocol and multifactor authentication.
2) Encryption
For a secure client portal, the data should be encrypted in transit and at rest.
3) Authorization
An organization should be able to set different authorization policies as they need for the client portal. A document management portal has a different set of folders and files. Sub-folder level granularity is expected by a secure client portal for authorization.
The features mentioned above are main features for FileCloud’s hyper-secure client portal.
What other features make a client portal secure?
Apart from the above-mentioned main features, there are many other features that make a client portal secure.
1. A client portal should provide ransomware protection for their sensitive files and folders. FileCloud’s heuristic engine scans all uploaded files for viruses and malware.
2. ReCaptcha integration helps protect your site from spambots. Admins can enable ReCaptcha in FileCloud under Settings and 3rd Party Integrations.
3. Features that support compliance with government or industry rules and regulations provide robust ROI. FileCloud provides compliance support through the resource library, as well as a fully integrated Compliance Center, with configurations for ITAR, GDPR, and HIPAA.
4. Remote access enables users to access data from anywhere in the world without compromising security. FileCloud users can access their portal through desktop, web, and mobile clients.
5. Secure data synchronization is vital when it comes to files and folders. In FileCloud, data synchronization can be enabled through virtual drive and sync clients.
6. Advanced sharing methods should also be available with a secure client portal. FileCloud users can share public or private links to files and folders, with the option to add password protection and set expiration dates. Granular access permissions and data leak prevention (DLP) provide additional security to ensure only authorized individuals access the shared data.
7. Secure client portals can provide even greater assurance by providing Zero Trust architecture. Zero Trust File Sharing® in FileCloud encrypts data within a Zip file – the password is never stored in FileCloud so data is protected within and beyond an organization’s IT perimeter.
What makes a client portal secure for heavily regulated industries like law firms?
When it comes to law firms, one of the most important aspects is the integrity of the data. The client portal used by the law firm should ensure the integrity of the files while enabling secure, easy access for lawyers, paralegals, and clients. Only authorized people should have access to sensitive files and information.
Some of the main challenges faced by law firms currently are keeping cybercriminals at bay and being on top of compliance. Information security and privacy laws are becoming more common around the world, especially for industries like healthcare, legal services, and banking, which regularly handle sensitive or identifying information.
Providing clients with a secure document portal is one way to meet compliance requirements while protecting data from cybercriminals. Therefore, a client portal secured with many features should be selected by a law firm to provide a trustworthy service for the client that secures sensitive data and abides by government rules and regulations .
How secure is the FileCloud client portal?
When it comes to selecting a secure client portal, the best in the industry is FileCloud. The hyper-secure content collaboration platform includes a secure document portal for users that comes with access and productivity features to make life easier.
FileCloud incorporates major security features (https://www.filecloud.com/security/) like SSO, MFA, customization options, ransomware protection, remote device management, and other relevant protection with SIEM integration and digital rights management. Law firms, banking interfaces, healthcare service, and other highly regulated industries can provide hyper-secure access and collaboration to data for employees, contractors, vendors, partners, clients, and customers.
FileCloud’s secure file transfer portal offers encrypted, reliable and efficient sharing of sensitive data. With customizable access controls, businesses can ensure data protection while maintaining seamless collaboration and compliance.
A secure file share portal is a protected digital platform designed for safely transferring and storing sensitive data. It ensures encryption, access controls, audit logging and regulatory compliance, such as ITAR, HIPAA or GDPR.
Also, read more about our secure Client Document Portal solutions.