Hyper-Secure File Sharing for US Federal Agencies

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Single Pane of Glass Solution for Federal File Management

Private Network Deployment

FileCloud is a storage agnostic solution that can be deployed on-premises, within a government cloud environment (AWS GovCloud or Azure Government), or as a hybrid solution. FileCloud can also be run within isolated networks, including NIPR, SIPR, and JWICS.

FIPS-Certified Encryption

AES 256-bit encryption secures data at rest and TLS secures data in transit – these cryptographic modules are enforced as part of FileCloud’s “FIPS mode”, a FIPS 140-2 certified protocol to meet federal cybersecurity requirements.

Full NIST 800-171 Support

Secure highly sensitive and confidential information with FileCloud’s seamless NIST 800-171 Compliance Center support. Streamline the Handling of Controlled Unclassified Information (CUI) for the federal government with automated configurations that remove the manual overhead involved in compliance.

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FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!

92% of our customers would recommend us to a friend.

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Streamlined Record Management & File Transfer for US Federal Agencies

FileCloud is a robust file management, sharing, storage, and collaboration platform suitable for federal agencies, non-profit government partners, and private-sector contractors. Available as a self-hosted, cloud, or hybrid solution, FileCloud serves as a hyper-secure DoD SAFE alternative for file sharing, sync, and storage.

Zero Trust principles are built into the platform across the pillars identified by the Department of Defense (DoD) and the National Security Agency (NSA). These principles help secure the FileCloud environment and support a wide range of functional use cases, including:

  • FIPS-certified encryption for data at rest and in transit
  • Secure external file sharing with state and local government branches and private-sector partners (contractors, non-profits, etc.)
  • Remote device and distributed workforce file access
  • Real-time collaboration and workflow automation
  • Comprehensive data governance and compliance support

Pillars of Zero Trust

Download the FileCloud Zero Trust brochure.

Use Existing Infrastructure & Applications

FileCloud consolidates file transfer and storage tool capabilities (FTP, cloud, VPN, remote access) into one easy to use and hyper-secure platform. Flexible deployment options make it easy for federal agencies to leverage FileCloud to extend existing infrastructure (on-premises) or migrate to the cloud.

FileCloud is compatible with various storage and security solutions, including:

  • AWS GovCloud/Azure Government
  • Dell EMC ECS
  • SAN, NAS, & network shares
  • NTFS permissions
  • Two-factor authentication (2FA)
  • Single Sign-on (SSO), ICAP & SIEM tools

Federal agencies can also leverage FileCloud as a Microsoft overlay to maximize their use of Office applications (Word, Excel, PowerPoint), Microsoft Teams, and Outlook. Discover the Top 7 Reasons to Integrate FileCloud and Microsoft 365.

FileCloud Microsoft Office Integration

Federal File Sharing & Collaboration

End users can share files and collaborate directly within FileCloud’s hyper-secure platform. For private file sharing, users can set which users or groups can access, modify, save, or download the file. Users can also share publicly, through a share link which can be sent with password-protection, an expiry date, and download limits.

For users who want to ensure maximum security over shared information, they can share files with FileCloud’s industry first Zero Trust File SharingSM. The user can create a ZIP file and apply password-protection to create a secure file container that can only be opened and read by authorized users with the Zero Trust password. Read-write permissions can also be adjusted to restrict file viewing, downloads or uploads, and modification.

FileCloud supports real-time collaboration with internal and external users. Team folders provide a centralized, digital workspace where groups can collaborate on files (real-time file editing, commenting, locking, & unlimited versioning). Users can also create client download portals or external accounts where collaborators can drag-and-drop files without adding on to the license fee (and keeping sensitive data within the hyper-secure FileCloud environment).

FileCloud’s Data Governance Solution

FileCloud understands the importance of governance options and policies that facilitate secure federal file sharing. That’s why FileCloud offers customizable policies for metadata classification, retention, data leak prevention (DLP), and compliance support. The policy system allows admins to create policies that restrict how files and folders are accessed/deleted/edited, which provides another security layer for sensitive or confidential data.

Content Metadata & Classification

Admins in FileCloud can use default or built-in metadata sets or create custom sets to accurately classify data within their FileCloud instance. This metadata serves as the building block for FileCloud’s sophisticated content governance model and can be automated with the Content Classification Engine in FileCloud.

FileCloud Content Model

Retention Policies

Retention policies allow users to automate certain actions when it comes to managing and organizing records. This policy-based automation helps secure content and provides total control over document life cycles. With automated classification, FileCloud retention policies can be utilized as an automated records lifecycle management system.

Data Leak Prevention (DLP)

Metadata can also be used to create DLP rules that protect data from being shared with unauthorized users. Rules can be set to permit a share or download (while notifying admins) or to outright deny the download or share. When automated content classification is enabled, FileCloud’s Smart DLP feature can be triggered so that DLP rules are automatically implemented based on metadata detection.

Compliance Support

Robust security and governance functionalities make FileCloud an ideal solution for federal agencies to manage and protect data in accord with cybersecurity regulations and best practices. FileCloud provides a resource library with configuration guides and compliance support documentation for:

  • FedRAMP
  • CMMC 2.0
  • FIPS 140-2
  • SEC Rule 17a-4(f)
  • And more!

The Compliance Center provides a centralized dashboard with configurations for HIPAA, GDPR, ITAR, and NIST 800-171. Each configuration connects unique regulatory requirements with FileCloud functionalities and features for a comprehensive and organized approach to setting up FileCloud as a compliant environment for sensitive data or CUI.

FileCloud Compliance Center Dashboard

Complete Data Control

Run FileCloud on-premises within a self-hosted, isolated network like NIPR, SIPR, or JWICS, or as part of a private cloud solution with AWS GovCloud or Azure Government storage integration.

Encryption & Ransomware Protection

Advanced FIPS 140-2 encryption protects at-rest and in-transit files. File uploads are scanned with built-in antivirus software, and ransomware protection secures data in the event of a breach.

Easy Integration

FileCloud offers easy integration with existing IT systems (Active Directory, NTFS permissions, ADFS, NTLM SSO) to facilitate centralized and hyper-secure login authentication protocols.

Federal Smartcard Authentication

Log into FileCloud using Personal Identify Verification (PIV) or Common Access Cards (CAC) with Active Directory Federation Services and SAML SSO. FileCloud acts as a Service Provider while the ADFS server acts as the identity provider.

Network Share Support

Improve collaboration and productivity among employees by making all network shares available with remote access via hyper-secure web and mobile apps.

Remote Access & Sync

Access FileCloud through desktop, browser, and mobile clients or as a mapped, virtual drive. Sync all files in real-time or set up selective sync to only update certain files and folders.

Disaster Recovery

Back up the entire FileCloud installation with ServerLink to ensure no data is lost, or replicate data across work sites and servers to support multi-site access.

Audit Logs & Reports

Admins can monitor usage and suspicious behavior with custom reports and audit logs in a centralized dashboard. Logs capture user credentials, file activity, timestamps, IP address, and method of access.

UI Customization & Branding

FileCloud admins can update site logo, domain, background, login page, user interface, local language, policies, terms of service, welcome emails, and other communications.

Preview Files with Watermarks

By enabling watermarks in FileCloud, document previews will include an embedded watermark for anonymous or authorized access.

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Federal Workflow Automation

Workflow automation is nothing more than the ability to create a series of automated actions. Tasks, data, and files can be created and moved according to previously set rules and triggers. Workflow automation is used in many different ways, but some of the most common are:

  • Document workflows
  • Contract review
  • Employee onboarding/offboarding
  • Purchase Order & invoice approval
  • PTO requests
  • Deadline reminders

Workflow automation improves efficiency by facilitating the completion of repetitive tasks without requiring manual input. Any FileCloud user can create a workflow using the no-code, drag-and-drop builder. Teams can focus on innovative work that furthers project missions, while automating more repetitive and administrative tasks.

Zero Trust File Sharing with FileCloud

Federal agencies and critical infrastructure sectors have been confronted with an emerging need to adopt modernized file management and collaboration tools. Spurred by aging infrastructure, increasingly sophisticated cyberattacks, and the COVID-19 pandemic, public and private sector organizations have turned to Zero Trust as a prospective solution.

Where did Zero Trust come from and why is it being heralded as the top cybersecurity solution?

Read our Zero Trust File Sharing white paper to discover the roots of Zero Trust, how it is being rolled out by the US federal government, and how FileCloud can offer a comprehensive Zero Trust solution for the public sector.

“We liked FileCloud’s pricing, comprehensive feature set (branding, encryption) and the responsive support”


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FileCloud Technologies Limited
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Limerick, Ireland