Hyper-Secure File Sharing for US Federal Agencies

Streamlined Record Management & File Transfer for US Federal Agencies

FileCloud is a robust file management, sharing, storage, and collaboration platform suitable for federal agencies, non-profit government partners, and private-sector contractors. Available as a self-hosted, cloud, or hybrid solution, FileCloud serves as a hyper-secure DoD SAFE alternative for file sharing, sync, and storage.

Zero Trust principles are built into the platform across the pillars identified by the Department of Defense (DoD) and the National Security Agency (NSA). These principles help secure the FileCloud environment and support a wide range of functional use cases, including:

• FIPS-certified encryption for data at rest and in transit
• Secure external file sharing with state and local government branches and private-sector partners (contractors, non-profits, etc.)
• Remote device and distributed workforce file access
• Real-time collaboration and workflow automation
• Comprehensive data governance and compliance support

Download the FileCloud Zero Trust brochure.

Use Existing Infrastructure & Applications

FileCloud consolidates file transfer and storage tool capabilities (FTP, cloud, VPN, remote access) into one easy to use and hyper-secure platform. Flexible deployment options make it easy for federal agencies to leverage FileCloud to extend existing infrastructure (on-premises) or migrate to the cloud.

FileCloud is compatible with various storage and security solutions, including:

• AWS GovCloud/Azure Government
• Dell EMC ECS
• SAN, NAS, & network shares
• NTFS permissions
• Two-factor authentication (2FA)
• Single Sign-on (SSO), ICAP & SIEM tools

Federal agencies can also leverage FileCloud as a Microsoft overlay to maximize their use of Office applications (Word, Excel, PowerPoint), Microsoft Teams, and Outlook. Discover the Top 7 Reasons to Integrate FileCloud and Microsoft 365.

Federal File Sharing & Collaboration

End users can share files and collaborate directly within FileCloud’s hyper-secure platform. For private file sharing, users can set which users or groups can access, modify, save, or download the file. Users can also share publicly, through a share link which can be sent with password-protection, an expiry date, and download limits.

For users who want to ensure maximum security over shared information, they can share files with FileCloud’s industry first Zero Trust File Sharing^SM. The user can create a ZIP file and apply password-protection to create a secure file container that can only be opened and read by authorized users with the Zero Trust password. Read-write permissions can also be adjusted to restrict file viewing, downloads or uploads, and modification.

FileCloud supports real-time collaboration with internal and external users. Team folders provide a centralized, digital workspace where groups can collaborate on files (real-time file editing, commenting, locking, & unlimited versioning). Users can also create client download portals or external accounts where collaborators can drag-and-drop files without adding on to the license fee (and keeping sensitive data within the hyper-secure FileCloud environment).

FileCloud’s Data Governance Solution

FileCloud understands the importance of governance options and policies that facilitate secure federal file sharing. That’s why FileCloud offers customizable policies for metadata classification, retention, data leak prevention (DLP), and compliance support. The policy system allows admins to create policies that restrict how files and folders are accessed/deleted/edited, which provides another security layer for sensitive or confidential data.

Content Metadata & Classification

Admins in FileCloud can use default or built-in metadata sets or create custom sets to accurately classify data within their FileCloud instance. This metadata serves as the building block for FileCloud’s sophisticated content governance model and can be automated with the Content Classification Engine in FileCloud.

Retention Policies

Retention policies allow users to automate certain actions when it comes to managing and organizing records. This policy-based automation helps secure content and provides total control over document life cycles. With automated classification, FileCloud retention policies can be utilized as an automated records lifecycle management system.

Data Leak Prevention (DLP)

Metadata can also be used to create DLP rules that protect data from being shared with unauthorized users. Rules can be set to permit a share or download (while notifying admins) or to outright deny the download or share. When automated content classification is enabled, FileCloud’s Smart DLP feature can be triggered so that DLP rules are automatically implemented based on metadata detection.

Compliance Support

Robust security and governance functionalities make FileCloud an ideal solution for federal agencies to manage and protect data in accord with cybersecurity regulations and best practices. FileCloud provides a resource library with configuration guides and compliance support documentation for:

• FedRAMP
• CMMC 2.0
• FIPS 140-2
• SEC Rule 17a-4(f)
• And more!

The Compliance Center provides a centralized dashboard with configurations for HIPAA, GDPR, ITAR, and NIST 800-171. Each configuration connects unique regulatory requirements with FileCloud functionalities and features for a comprehensive and organized approach to setting up FileCloud as a compliant environment for sensitive data or CUI.