Enterprise-grade External File Sharing Solution
Businesses and organizations that work with external vendors, partners, or customers require a modern file sharing platform that can adapt to modern cybersecurity threats while supporting easy-to-adopt functionalities for end users. These functionalities can be organized into five categories:
Access Controls
First and foremost, external collaborators need to be able to access the platform. FileCloud admins can add an unlimited number of external accounts without expanding the number of licenses seats, enabling enterprises to facilitate secure, remote collaboration. Admins can also set up role-based access controls (RBAC) to streamline and manage permissions across roles, while granular file and folder permissions support fine-tuned access for folders, sub-folders, and even individual files.
Security Features
Protecting data from unauthorized individuals or entities is another component of a secure external file sharing platform. FileCloud provides built-in encryption for data at rest (AES) and in transit (SSL/TLS). Identity authentication mechanisms, such as two-factor authentication (2FA), Single Sign-on (SSO), and AD integration, ensure that users are who they say they are. Data Leak Prevention rules ensure that confidential or sensitive data cannot be exfiltrated by automatically blocking shares or downloads based on certain conditions or metadata.
Compliance & Governance
FileCloud is a compliance-friendly platform when it comes to external file sharing for businesses. Detailed audit logs capture all file and user activity, and these logs cannot be modified. The Compliance Center is a powerful dashboard that offers unique configurations for major regulations, including GDPR, HIPAA, and NIST 800-171. Furthermore, admins can ensure that geographic compliance requirements are met by either hosting FileCloud on-premises or taking advantage of data residency options with FileCloud Online.
File Sharing Methods
For end users looking to share files with their external contacts, FileCloud offers a variety of options to support the exact business use case. Secure, time-limited share links can be sent with password protection to provide multiple levels of security. Users can also create upload-only folders to collect data externally, effectively enabling a branded portal for external partners. Secure email integration streamlines the file sharing process by connecting FileCloud with recognizable tools, including Outlook. For maximum security, users can also leverage Zero Trust File Sharing® to send encrypted, password-protected folders.
Administrative Control
The centralized admin portal facilitates a streamlined overview of the FileCloud instance, with specialized dashboards and widgets that offer fine-tuned functionalities and insights. For example, the device inventory provides information on all connected devices, with the ability to remotely wipe FileCloud data or block accounts. Admins can also set file versioning limits and recovery options to protect against data loss.
