Enterprise-Grade Permission Management

Granular File Permissions

Define exactly what users and groups can do with your files. FileCloud enables administrators to set view, edit, download, and share permissions at both user and group levels, ensuring appropriate access control without creating administrative bottlenecks. This granular approach means you can give structure access to folders and sub-folders in line with their business need. For example, the finance team can maintain full editing rights over financial documents, while granting the marketing team view-only or view-upload for expense reports and invoices.

Granular Access Controls

Go beyond file-level permissions with hierarchical access controls that extend to folders, sub-folders, and individual files. Administrators can configure permissions at any level of the folder structure, with the flexibility to override parent folder permissions when specific sub-folders or files require different access rules. This ensures that even within broadly shared directories, sensitive information remains protected with customized access restrictions.

Admins can also leverage Role-based Access Controls (RBAC) to create “Admin Users,” with custom permissions suitable for a particular role (e.g., Sales Manager, CFO, Support Lead). These roles can be assigned to users to streamline permissions allocation and facilitate easier management of departments and teams.

File Download Limits and Share Revocation

Maintain control even after files are shared. Set download limits to restrict how many times a file can be downloaded from a share link, preventing unauthorized redistribution. If circumstances change, administrators and authorized users can instantly revoke access to any share, ensuring that confidential information doesn’t remain accessible beyond its intended timeframe. These controls provide peace of mind when sharing time-sensitive or sensitive materials.

Flexible Sharing Options for Every Use Case

FileCloud supports multiple sharing models to accommodate diverse business needs. Create public links for broad distribution, private shares for specific recipients, or temporary shares with automatic expiration dates.

Team Folders: Shared Digital Workspaces

Designate Team Folders as centralized collaboration hubs where teams can work together on shared projects. These digital workspaces provide consistent access to the same files and folders for all team members while maintaining separate permission structures from personal storage areas. Team managers gain visibility into team folder activity and can manage permissions for their teams, facilitating efficient collaboration while upholding organizational security policies.

Unlimited External Accounts

Extend the enterprise file sharing ecosystem beyond your organization without restrictions. FileCloud allows unlimited external accounts, making it simple to securely share files with vendors, contractors, consultants, and external collaborators. External users receive appropriate access levels without requiring complex integrations or consuming licenses from the internal user pool, streamlining cross-organizational workflows.

Zero Trust File Sharing®

For maximum security, leverage Zero Trust File Sharing®, which applies stringent authentication and verification requirements before granting access. Each sharing method provides the appropriate balance between accessibility and security for your specific use case.