FileCloud vs. Amazon WorkDocs

FileCloud's Compliance Center, Integrations, and Retention Policies Make It Superior to Amazon WorkDocs

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How is FileCloud Better than Amazon WorkDocs?

The Value of Integrations

FileCloud provides a plethora of integrations with users’ favorite tools and apps like Google Docs, Salesforce, and MS Teams. Amazon WorkDocs does not have these integrations available, which can cause lost time and productivity for users.

Compliance Center

In a world where regulations constantly change, FileCloud’s comprehensive Compliance Center is exactly what enterprises need. With separate tabs for ITAR, HIPAA, and GDPR, the Compliance Center connects best practices and security options with each regulation’s requirements.

Retention Policies

FileCloud allows five different type of retention policies including admin hold, legal hold, retention, archival, and trash retention. These policies assure that admins can control who is accessing, editing, or deleting files. Amazon WorkDocs only allows for one trash retention policy.

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FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!

92% of our customers would recommend us to a friend.

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FileCloud Has What Amazon WorkDocs Lacks

Everyone knows about Amazon, of course. In fact, you might assume that Amazon WorkDocs has all you need in a CCP (Content Collaboration Platform); they’re actually lacking certain key features that we at FileCloud consider necessary.

The Importance of Integrations

Did you know that switching between apps can cost you not only irritation but significant time as well? It can take nearly 10 minutes to get back into a workflow when switching between apps. That’s why using a CCP that has multiple integrations available is so critical. While Amazon does allow users to collaborate on Office 365 files, it doesn’t have other integrations available that FileCloud provides.

Users can remain in FileCloud’s hyper-secure environment while still using the apps and tools they love, including:

• Office 365, Google Docs, OnlyOffice
• Wasabi, Scality, Alibaba Cloud
• Gmail, Outlook, MS Teams
• Salesforce, Okta, OneLogin
• And more!

FileCloud’s Compliance Center

Compliance is a vital aspect of nearly every enterprise and business organization. Failure to comply with regulations could result in fines, penalties, and jail time. However, complying with these regulations can take an enormous amount of time. That’s why it’s vital that your CCP has compliance tools and options.

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Amazon WorkDocs has limited compliance options, and companies must have a signed Business Associate Agreement (BAA) with them for HIPAA eligibility.

FileCloud, however, has an entire Compliance Center with separate tabs for HIPAA, ITAR, and GDPR. The Compliance Center helps connect complicated regulations with FileCloud’s security options and best practices, allowing companies to ensure their compliance even with ever-changing regulations.

Retention Policies

Retention policies allow enterprises to control who is editing, deleting, or changing important data. Amazon WorkDocs only has one type of retention policy available, where files are not allowed to be deleted for up to one year. This doesn’t help, however, with certain regulations (like HIPAA) where files need to be kept for over six years.

FileCloud however, has five different types of retention policies available including:

Admin Hold: Outranks all other policies and prevents any update or delete of digital content for an indefinite period of time.
Legal Hold: Freezes digital content to aid discovery or legal challenges. During a legal hold, file modifications are not allowed.
Retention: Identifies digital content to be kept around for an unlimited amount of time before being deleted or released.
Archival: Moves and stores old organizational content for long term. No deletion is allowed until a specified time period is reached. After this time, content is moved to a specific folder.
Trash Retention: Can be configured for automatic and permanent deletion of all files in the Trash bins or to expire with no action.

In case of conflicting policies, FileCloud always enforces the policy that best protects and stores the data.

Server or Online

FileCloud provides deployment options for enterprises, including the Server option for self-hosting behind your own firewalls, or FileCloud Online, hosted by FileCloud.

Branding and Customization

FileCloud provides many ways to maintain and continue your branding, including the option to use your colors and logos, ToS, custom domain, and email communications.

Hyper-Security

FileCloud provides top-notch security with 256-bit AES SSL encryption for data in transit and at rest. It also provides options for 2FA and automatic scanning of files for malware.

Workflow Automation

FileCloud’s Workflow Automation makes it easy for users to maintain seamless collaboration with a no-code, drag-and-drop design that helps ensure that work is not missed or forgotten.

Zero Trust File Sharing

Zero Trust File Sharing℠ enables users to collaborate securely with employees as well as external partners, vendors, and clients. This functionality goes beyond modulating share permissions or setting Data Loss Prevention (DLP) rules.

Free External Accounts

FileCloud provides unlimited, external guest accounts at no extra cost. This helps ensure data is secure through 2FA, integrated anti-virus, and malware and ransomware protection.

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FileCloud Integrations

FileCloud provides a variety of necessary integrations including:

• Gmail
• Outlook
• MS Teams
• Office 365
• Google Docs
• Salesforce
• Centrify

These integrations help assure that users are able to continue to use the tools they love, while not having to switch between multiple apps.

Unfortunately, the only integration that Amazon WorkDocs provides is Office 365.

"FileCloud is one of the safest and fastest file sharing and managing platforms. This is customizable and perfect for our needs... The customization and the integration of FileCloud are easy and fast and many options and APIs are available for the integration." ~Deputy Manager

FileCloud's Compliance Options and Tools

Compliance is one of the top issues that companies face when it comes to the data they store and use. Failure to comply can result in stiff penalties, including fees and loss of public trust, not to mention vulnerability to breaches and cyber attacks. FileCloud’s Compliance Center was created to connect security options and best-practices with these constantly changing regulations. It also includes separate tabs for ITAR, GDPR, and HIPAA.

FileCloud also provides guidance and configuration support when it comes to other regulations like CMMC and FINRA. Check out the resource library to learn more about FileCloud’s Compliance and Security measures.

"This is a great file collaboration and sharing tool with robust security and auditing capabilities. The flexibility of the built in tools allows for it to easily be used across multiple industries with ease. The auditing tools make for easy compliance reports." ~Sr Systems Engineer

Worldwide

FileCloud
13785 Research Blvd, Suite 125
Austin TX 78750, USA

Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584

Europe

FileCloud Technologies Limited
Hamilton House 2,
Limerick, Ireland