Why Does Record Retention Matter for Education?
Educational institutions are under increasing pressure to maintain compliance with strict record-keeping regulations. Laws such as FERPA, ADA, and FLSA require that student, employment, and financial records are kept for specific periods—and failure to comply can lead to fines, lawsuits, and loss of public trust. FileCloud simplifies compliance by automating retention policies and protecting data with industry-leading security features.
How FileCloud Supports Record Retention for Schools
Managing records manually is overwhelming. With FileCloud, schools can automate the entire data lifecycle process, which includes:
- Defining policy scope to match federal, state, and local regulations.
- Automatically classifying and tagging records based on content and context.
- Enforcing retention timelines with policies that archive, delete, or lock files based on compliance requirements.
- Tracking everything with detailed audit reports, ensuring institutions are prepared for regulatory review.
Purpose Built Tools for Education
FileCloud comes with powerful retention features designed for educational institutions:
- Admin Hold: Override all other policies to protect records indefinitely.
- Legal Hold: Freeze files during investigations or litigation.
- Retention Policies: Automatically retain critical documents for required periods.
- Archival: Move older files into secure, long-term storage.
- Trash Retention: Manage deletion timelines and ensure no data is lost unexpectedly.
Administrators can use FileCloud to create retention policies that help automate the processing of their files and records. This automation ensures that documents entering and leaving the system are following the records retention policies education institutions must comply with.
Retention policies are easily created by administrators and are assigned to files and folders. These policies help define and enforce restrictions (like file editing or deletion) as required by regulators. These tools help schools avoid accidental data loss, missed retention deadlines, and compliance gaps.
Why Educators Choose FileCloud
- No IT expertise required: Easy-to-use dashboards and no-code policy creation.
- Streamlined audits: Instantly generate reports and track file activity.
- Customizable retention workflows: Match your school’s exact needs.
- Secure sharing: Safely exchange records with parents, staff, and auditors.
- Workflow automation: Automate approvals, reviews, and repetitive tasks.
Protect Your School, Students, and Staff
Don’t risk non-compliance, lost records, or legal penalties. With FileCloud, you can focus on education while we handle the rest. Start your free trial today and see how easy records retention can be.