FileCloud’s AI-powered classification engine makes it easy for educational institutions to organize and protect critical records. Whether it’s student transcripts, disciplinary reports, or board meeting minutes, FileCloud can automatically tag, classify, and protect sensitive files to help meet file management compliance requirements for education regulations like FERPA and ADA. .
Forget complex systems. FileCloud’s intuitive admin console allows schools to create, enforce, and manage custom retention policies with just a few clicks. Retention schedules, metadata tagging, admin holds, and automated deletions make important and necessary tasks easy and automatic.
FileCloud’s wide-ranging security settings, access controls, and data governance tools (including retention policies) help manage education regulatory obligations. The robust data governance dashboard provides real-time overviews of active policies contributing to data lifecycle management. Comprehensive audit logs capture retention policy activity, ensuring school IT infrastructure remains audit-ready.
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Educational institutions are under increasing pressure to maintain compliance with strict record-keeping regulations. Laws such as FERPA, ADA, and FLSA require that student, employment, and financial records are kept for specific periods—and failure to comply can lead to fines, lawsuits, and loss of public trust. FileCloud simplifies compliance by automating retention policies and protecting data with industry-leading security features.
Managing records manually is overwhelming. With FileCloud, schools can automate the entire data lifecycle process, which includes:
FileCloud comes with powerful retention features designed for educational institutions:
Administrators can use FileCloud to create retention policies that help automate the processing of their files and records. This automation ensures that documents entering and leaving the system are following the records retention policies education institutions must comply with.
Retention policies are easily created by administrators and are assigned to files and folders. These policies help define and enforce restrictions (like file editing or deletion) as required by regulators. These tools help schools avoid accidental data loss, missed retention deadlines, and compliance gaps.
Don’t risk non-compliance, lost records, or legal penalties. With FileCloud, you can focus on education while we handle the rest. Start your free trial today and see how easy records retention can be.
Student and employee records are easy-to-access within FileCloud’s system. Metadata tagging and a smart classification system make it easy to find exactly the file you’re looking for.
Administrators put retention policies in place so that employees don’t have to worry. Files and folders are tagged automatically, so employees can go about their business as usual, even as retention policies are still followed.
Schools and educational institutions often have to comply with audits and reviews. Within FileCloud’s system, it’s easy to view and export logs and reports of nearly all platform activity. Dashboards go into fine details about user and file actions such as who last used/downloaded/uploaded a file.
FileCloud provides data leak protection with a simple, flexible rule-driven Smart DLP system that prevents accidental leaks from users by controlling user actions and evaluating in real time while logging rule violations.
FileCloud protects records and information against theft, piracy, and leaks with the option to prevent screenshotting and copying and view-only shares.
FileCloud helps summarize what a record or file contains through metadata. Default, built-in, and custom metadata sets help define files and records for easier record management.
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