Introduction to DLP
Data Leak Prevention or DLP is a common practice for businesses to protect sensitive data from data breaches, data theft, and accidental leaks. Through DLP, companies identify, classify, and track confidential information throughout hierarchy and enterprise.
Best Practices for DLP
Increase data security and prevent integral losses for businesses in the long run by following these steps:
- Set an objective before opting for any DLP plan. Businesses should focus on customer data protection, compliance, safekeeping of intellectual property, and prevention of lawsuits or fines from data breaches.
- The next step is to get all necessary members of the organization onboard. An effective process might involve showing the team how DLP reduces risk, earns trust, and saves money in the long run. It can also involve showing the team how DLP plans can improve business processes, automating certain tasks to reduce effort and time.
- When the necessary members of your team are informed about DLP measures, then it is important to understand the vendor and what they are offering. It is vital to check the compatibility, compliance plans, software applications used, technologies used, and partners of the vendor.
- The final step is to establish easy-to-achieve, accessible targets. Rolling out a simple, organized plan is all that is left
FileCloud’s Smart DLP is the preferred choice for businesses today. Our Smart Data Leak Protection program offers 360° data protection by providing security that is simple and organized, yet flexible, and compliant to updated regulations. It also helps prevent accidental leaks from end-users, saving company money, time, and reputation.
FileCloud’s Smart DLP allows the user to exert control over how much access is granted to which parties. Administrators can choose whether other users are allowed to download, share, or login based on different criteria such as IP range, IP address, user type and group, email domain, folder path, metadata of the document, and user access agents like OS and browsers.
Smart DLP also has strong compliance benefits. It helps enterprises be compliant with HIPAA, ITAR, GDPR/CCPA, and other developing data privacy legislation. The range of use cases offered by the Smart DLP is vast, including high-security document sharing, virtual data room, e-discovery, and legal hold.
Enterprise Record Management
With rising government regulations and legal mandates, sensitive documents and corporate files must be securely managed. FileCloud’s record management system efficiently manages records throughout its lifecycle, creation to distribution to deletion. Enterprises process large amount of information from various internal and external sources, such as document files, emails, digital documents, photos, audio recordings, contracts, images and videos. The records management system is responsible for identifying information to be retained as records, manage throughout the lifecycle and be able to fetch when required for legal proceedings or internal processes.