Content Governance

A Secure, Powerful Way to Classify and Manage Your Content

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Data Governance and Retention Policies

Content Governance

Content Governance encompasses the set of guidelines on organizing and secure delivery of content, setting policies for automatic document life cycle management, file retention, archival, content optimization, and policies to govern how the content should be shared. This can save enterprises from huge financial penalties in case of data loss.

Retention Policies

FileCloud’s retention policies deliver compliance and control for the files and folders in the cloud. Retention policies allow administrators to automate processes related to protecting data, help secure digital content and enhancing the management of digital content for other legal and financial reasons.

Control and Compliance

FileCloud’s content classification capabilities help enterprises comply with a wide array of data security regulations like HIPAA, FINRA, ITAR, GDPR, CCPA. Switch to our smart content classification and safeguard your organization from huge compliance fines. Find PII, PHI, PCI and other sensitive content quickly.

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FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!

92% of our customers would recommend us to a friend.

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A Roadmap for Good Content Governance

Governance is vital to manage sensitive content by creating the right processes, content classifications and policies while sharing files between internal and external parties within the parameters of regulatory compliance.

  • Define and agree on content roles and ownership
  • Design and document automatic content workflows
  • Produce guidelines, standards and policies to classify and manage content governance
  • Train and align internal teams on content governance and rules to manage sensitive information

Why Traditional Approach to Content Governance is Insufficient?

Traditional content governance approach within most content governance and enterprise file sharing solutions is quite insufficient to handle the flow of enterprise and sensitive content. Without automatic content classification, automated PII/PHI/PCI discovery using built-in search patterns, federated search across team folders, content classification and DLP capabilities to comply with all regulatory compliance and data leaks, tradition solutions are far behind compared to a modern content governance solution like FileCloud.

Content is at the core of every organization. Yet the traditional enterprise content management (ECM) systems are expensive and complex. With FileCloud cloud content management, you can enable seamless content flow between your teams, partners and customers, providing a powerful way to manage enterprise content without worrying about security, governance and compliance.

FileCloud Smart Content Classification

Content and data governance in the cloud proactively tackles the issues due to improper sharing by classifying content automatically into logical categories, e-discovery, create custom search patterns and metadata sets. FileCloud’s content classification engine aims to bring in content management using metadata features, custom workflows, and adhere to all major government compliance.

Keep Sensitive Business Files Secure

Share business files and confidential documents with password-protected links, set view/download/edit permissions, set expiry dates on shared links or delete them anytime so that files are shared with who you want, when you want.

Powerful Tools for Sharing

FileCloud provides tools for secure file sharing, such as a virtual drive, client portal, custom upload forms, selective sync, endpoint backup, and federated search to support e-discovery and GDPR compliance.



Office Online Integration

No one likes having to migrate from existing system infrastructure! FileCloud seamlessly integrates with Active Directory, NTFS, Office Online, Microsoft Outlook & Office 365. so that you don’t have to.



Microsoft Outlook Integration

FileCloud’s easy integration with MS Outlook can significantly improve your team’s efficiency and productivity when sharing files within the organization or with external clients.


Powerful Admin Capabilities

Utilize a simple but robust administrative portal to manage users, accounts and storage quotas. Admins have full control over user groups, file/folder access and can assign permissions or restrictions whenever the need arises.



Real Savings

Get more for less. For every 1,000 users, Dropbox would cost you $240,000/year whereas FileCloud would only cost you only $50,000/year; that’s almost $200,000 in savings!



Free Unlimited Client Accounts

FileCloud offers free, unlimited client accounts for sharing confidential files with clients, vendors and the like. You’ll only ever pay for your employee accounts!



File Security

Get maximum protection from email spoofing and ransomware attacks using FileCloud’s unlimited file versioning and branding capabilities. FileCloud security includes 256-bit AES SSL encryption at rest, two-factor authentication, anti-virus scanning, recycle bin and endpoint device protection.

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Data Leak Prevention

Businesses today are increasingly vulnerable to data leaks and losses. Prevent data leaks by using FileCloud’s smart data leak prevention solution.

The data leaks can caused by hackers, 3rd party hacking parties, but many of the data breaches can be due to unintended or malicious actions of the internal users.

The key to protecting your business data from any external leak is to deploy safeguards within the internal system during any flow of information or while files are stored.

“FileCloud is an easy to use solution and met all our data residency requirements.”

FileCloud Security Features

FileCloud Security Features to Safeguard Enterprise Data

  • 256-bit AES SSL encryption at Rest
  • Active directory integration
  • Two-factor authentication
  • SSO (single sign-on)
  • Granular user and file sharing permissions
  • Client application security policies
  • Automatic anti-virus scanning of files
  • Unlimited file versioning
  • File locking
  • Endpoint device protection
  • Comprehensive HIPAA compliant audit trail
  • GDPR compliance

With FileCloud Security, your corporate data is well protected in your servers as well as employee devices.

“We liked FileCloud’s pricing, comprehensive feature set (branding, encryption) and the responsive support”


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FileCloud Technologies Limited
Hamilton House 2,
Limerick, Ireland