Using FileCloud’s self-hosted enterprise document management solutions, your enterprise’s data will be stored on your servers, but they will still be accessible from anywhere over the Internet.
For better compliance, speed, and control, FileCloud creates a strategy to distribute and manage network files through numerous access ways safely.
What is the need to manage enterprise documents?
Enterprise document management is crucial because it facilitates data archiving, retrieval, and utilization. Effectiveness is boosted, the risk of data loss is minimized, and compliance with rules is ensured. A centralized system for managing papers also helps businesses enhance internal communication and access to data. The documents and who accessed them may be easily tracked and audited.
For such benefits of enterprise document management, the enterprise can store its files in the cloud or on-premises, FileCloud secure file exchange can help you manage, organize, distribute, index, categorize, and track them all. Due to the exponential increase in unstructured content in today’s businesses, a trustworthy document management solution is essential. In this regard, FileCloud is invaluable and provides enterprise document management tools to secure data online. Here are some criteria that any trustworthy document management system should meet, and FileCloud meets them all.
- Team folders: Team folders give teams in an organization a central location to store and arrange files and folders.
- Drive Application: Cloud enterprise document management drive allows access to terabytes of organizational data without taking up local disc space.
- Versioning of Documents: Unlimited file versioning tool protects against unintentional file overwrites. Revert to any previous version only.
- Advanced Sharing: Private, public, and temporary shares. Access control using fine-grained folder/subfolder level permissions.
- Strong Search: To find pertinent documents fast, it offers name-only, full-text, and metadata searches.
- Federated Search: Administrators can easily locate critical files across many data silos using search patterns and keywords.
- Retention and Archiving of Documents: Offers strong data governance capabilities to control the document life cycle within the enterprise.
- System for managing metadata: Provides tagging and the ability to create a custom metadata collection to classify files, including security levels.
- Data Leak Prevention: The ability to remotely erase or disable devices to ensure that company data is safeguarded on all devices.
- Content Classification Engine: Classify documents based on keywords and personally identifiable information.
- Storage-neutral: Supports object-based storage solutions like S3 and Azure Blobs and network shares (CIFS, NFS).
- Recycle Bin: Prevents unintentional file deletions.
Read more about cloud document storage.