Seamless External File Sharing for Enterprises

Share Files Securely with Clients and Partners

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The Best of Both Worlds - Secure, Public Sharing for Business Files

Enterprise File Sharing

Organizations of all sizes depend on external file sharing to collaborate with clients, vendors, and subcontractors. With FileCloud’s enterprise file sharing, you can seamlessly organize, protect, and monitor sensitive documents, while also sharing with external users.

Password Protection

Create share links for external file sharing, with or without a password. Easily share business files and adjust access permissions according to your needs. FileCloud offers top-of-the-line secure file-sharing options.

Flexible Deployment Options

FileCloud is a flexible enterprise file share and sync (EFSS) solution, with on-prem, cloud, and hybrid deployment options. Maintain complete control over your data and exercise granular security in a way that best suits your infrastructure needs.

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FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!

92% of our customers would recommend us to a friend.

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Secure File Sharing for a Modern Work Culture

External file sharing runs the risk of exposing data to the public over the internet. This is especially true when files are shared over unsecured email servers or via File Transfer Protocol (FTP). Granting access to files even through a VPN can expose your data to malicious actors, providing a back channel into your company’s infrastructure. If the data involved is proprietary, classified, secret, or subject to privacy regulations, security while sharing data is mandatory.

FileCloud is a hyper-secure content collaboration platform with on-premises, cloud, and hybrid deployments. It can help achieve compliance and governance objectives while enabling secure access to files, with features such as:

  • 256-bit AES encryption for data at rest and in transit
  • SSO integration
  • 2FA authentication
  • Built-in antivirus scanning
  • Endpoint backup for ransomware protection
  • Powerful admin capabilities

Sceenshot of FileCloud Online sharing options

FileCloud Sharing Options

FileCloud provides numerous options to share files externally, such as:

  • Sending shares as public or private.
  • Setting an expiry date or password.
  • Restricting file downloads.
  • Enabling email notifications.
  • Adjusting permissions and revoking access after sharing.

Preview Files Without Downloading

With FileCloud, you can also preview and edit most types of files, including Word, Excel, PDF, and all the main image formats — without downloading them. This saves time and increases security and efficiency.

Keep Sensitive Business Files Secure

FileCloud has many available user actions to empower you to keep your files secure, including:

  • Sharing confidential files with password-protected links.
  • Setting view, download, and edit permissions.
  • Setting expiry dates on shared links.
  • Restricting access to files according to geo-IP.
  • Setting maximum access counts on shared files.
  • Preventing unauthorized reproduction of files (screenshots, print versions, and copies).

Private File Sharing

If you want to share files with new users privately, you can invite those users via email to create a FileCloud account, then share files easily with them.

Sceenshot of FileCloud Online sharing options

Zero Trust File Sharing®

Take control of your file security by sharing via a password-protected 256-bit AES encrypted Zip folder. With Zero Trust File Sharing, encryption keys are not stored in the FileCloud system. This means the contents of a Zero Trust Zip file cannot be accessed by attackers in the event of a breach. At the same time, you can set read-write or read-only permissions for the contents your Zip file to those trusted with the encryption key.

Zero Trust File Sharing is available only with FileCloud, and it illustrates our deep commitment to empowering customers to protect their digital assets.

Further FileCloud Advantages

  • Self-hosted, hyper-secure solution that puts you in control of your data.
  • Integrates with Windows Network Shares and Active Directories.
  • Remote Device Management enables admins to remotely wipe or block devices.
  • Strong metadata management capabilities support Smart DLP for advanced file-sharing protection.
  • Powerful, centralized admin dashboard to capture system reports, user activity, and much more.
  • Retention policies, share deletion policies, and content classification.
  • Unparalleled branding and customization options, including personalized logos, login screen, UI theme, branded messaging for Terms of Service (ToS) and notifications, and the ability to run FileCloud on a custom domain.
  • Federated search to support e-discovery and GDPR compliance.
  • Granular file, folder, and sub-folder permissions.
  • Virtual drive, multitenancy, and selective sync capabilities.
  • Intuitive, no-code Workflow Automation capabilities.
  • Comprehensive Compliance Center support for easy adherence to GDPR, ITAR, and HIPAA.

Secure File Transfer

Create a secure link to send files or folders to any user. You can even edit files or upload new versions without having to change the original link. To add an extra layer of protection for sensitive data, use Zero Trust File Sharing.

Control File Access

Keep track of when your files have been accessed or downloaded through notifications and audit logs. Set granular controls on user actions, such as taking screenshots, printing, transferring, and downloading of files.

Work in Encrypted Team Folders

FileCloud’s secure sharing helps you collaborate on business files and folders with your team. Granular permissions let you choose who can view, edit, download, or share information.

Secure Sharing With Clients & Partners

Use download links to share business files and folders outside your company. Take measures against unauthorized file access with password protection, download limits, and more.

Manage User Rights & Changes

Manage team folders with different user rights. Track changes in files, and restore old versions as needed with unlimited versioning.

Work via FileCloud Drive

Access and share files directly from your desktop with the FileCloud Drive client. Automatic sync eliminates the need to upload new files, and the client doesn’t absorb valuable disk space.

Prevent Data Loss

A stolen laptop or a hard disk crash no longer means you lose your files. Admins can remotely wipe data from lost or stolen devices. FileCloud provides multi-point security with endpoint backup, remote device management, and unlimited file versioning.

Unlimited, Free Client Accounts

Extend FileCloud’s hyper-secure platform to clients and contractors with client accounts. You only pay for your full users (employees), while granting secure external access to unlimited authorized individuals.

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Remote & Multi-Device Access

FileCloud provides access to files through user-friendly desktop and mobile apps. By connecting to existing storage such as Windows network drives, FileCloud can operate as a single access point for files across an enterprise.

Users on the move with no access to a laptop can use mobile apps to review team folders, edit files, and sync updates.

Whether using FileCloud Online (cloud) or FileCloud Server (on-prem), you have a single interface to access, sync, and share files on any device from anywhere.

Enhance File Management with Workflow Automation

As secure file transfer increasingly becomes a business requirement, the benefits of automation become more apparent. Manual methods of handling files can be prone to human error. At times, invariably, users upload the wrong folders, forget passwords, or accidentally delete content.

Additionally, manual e-mail notifications can be saved as a draft without getting sent, or worse, get sent to the wrong address. Automation of uploads, downloads, notifications, shares, and other processes with a secure share network minimizes the risk of error and enhances security.

FileCloud’s Workflow automation helps to streamline your business processes for enhanced efficiency and security.

Large File Sharing support

Most businesses need to share large files from time to time. Design agencies, real estate companies, and accounting firms, for example, often need to share large files regularly. Healthcare organizations need to share large DICOM images as a matter of course.

Limits on size and security concerns can prevent users from attaching large files over email. FileCloud facilitates the sharing of large files with no size restrictions through secure encryption. In addition, FileCloud’s Resumable Uploads of large files is a capability that eliminates concerns about data loss due to connectivity problems.


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