FileCloud13785 Research Blvd, Suite 125
Austin TX 78750, USA
Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584
FileCloud Technologies LimitedHamilton House 2,
FileCloud supports HIPAA compliant file transfer & access to patient health records with features like desktop, browser, and mobile access, detailed activity logs, smart Data Leak Protection, and Records Management.
As an HIPAA compliant client collaboration tool, FileCloud facilitates large file support, so users can easily store, preview, and share medical files like X-rays, CT scans, ultrasounds, and MRIs in DICOM (.dcm) format.
Powerful encryption secures data at rest and in transit. Automatic anti-virus protection scans all uploaded files. DLP and other enhanced security protocols ensure patient and client privacy.
FileCloud has received the Gartner Peer Insights Customers’ Choice Distinction for the fifth consecutive time!
92% of our customers would recommend us to a friend.
As soon as patients and clients provide you with private health information, that data becomes your responsibility. Yet due to the collaborative nature of healthcare, especially the intersection with insurance claim filing, sharing these files is essential to your completing your work and meeting the patient’s needs. How do you maintain patient privacy and data security while also streamlining critical healthcare processes?
Digital business processes are crucial for healthcare teams because they provide the right data where you need it, when you need it. FileCloud’s HIPAA file sharing mechanisms gives you a single platform to manage, secure, and collaborate on all your content and processes while adhering to industry standards such as HIPAA. Have fast and secure access to files from the exam room and medical office and everywhere in between.
With increasing data breaches, your IT infrastructure must be able to protect the privacy of clients and patients. HIPAA compliance rules apply to health care institutions and any providers who store and transmit health information electronically. FileCloud provides extensive and powerful HIPAA file transfer features to help support compliance requirements and maintain client trust. These include custom metadata with templates for confidential information like PII or credit card numbers. The Classification Classification Engine uses this metadata to automatically scan and apply relevant metadata tags. These tags are then picked up by FileCloud’s smart DLP to ensure any confidential information is kept secure on your FileCloud server.
HIPAA coverage rules protect individually identifiable information known as ePHI (Electronic Protected Health Information), or individually identifiable information created, received, maintained, or transmitted electronically. It does not apply to ePHI transmitted in writing or orally. See how FileCloud’s HIPAA compliant file sharing can help you meet HIPAA requirements.
FileCloud supports HIPAA compliance by providing advanced encryption in-transit and at-rest, detailed activity and audit logs, integration with existing network shares, powerful admin tools like reporting, user-friendly data leak prevention, device management, a drive app, and single sign-on capabilities. Additional features include:
It is essential to have a secure way to share important documents in the healthcare industry. FileCloud provides enterprise-level security and compliance with different solutions to best match your file sharing needs: FileCloud Enterprise Server for on-premises, FileCloud Enterprise Online with hosting via Amazon AWS/AWS GovCloud, or hybrid cloud hosting that includes local storage (HDD, NAS/SAN).
Public, private, and password-protected shares give you control over what you share and how. Shares can also be sent with expiration dates or download limits. Revoke access at any time or adjust share permissions. Granular subfolder-level permissions provide flexibility when working in Team Folders.
FileCloud supports a variety of common and specialized file types, including DICOM medical images. Preview files directly in your browser desktop application, or Sync/Drive client. You can also adjust file preview access through global, group, or user-based permission policies.
FileCloud keeps track of complete audit logs (what, when, who, where, and how). Detailed share analytics and records of who uploaded, downloaded, deleted, and previewed files from your client portal are available anytime. Logs can be easily exported for easy review into CSV files.
Get maximum protection from email spoofing and ransomware attacks using FileCloud’s built-in protection. Security includes 256-bit AES SSL encryption for data at-rest and SSL/TLS protocols for data in-transit, two-factor authentication, anti-virus scanning, malware detection, and remote wipe capabilities.
FileCloud hierarchical retention policies can help prevent accidental file deletion. If any sensitive file is deleted, the system can send email alerts to administrators and supervisors. Deleted files remain in the system, and administrators can restore the files.
FileCloud’s High Availability architecture ensures strong protection against lost access to records. Unlimited file versioning helps revert data to older versions if needed. FileCloud’s advanced heuristic engine, a proprietary technology, helps identify and prevent ransomware attacks.
FileCloud can enforce various access levels, from full to ‘view only’ access, which enables users to view files but not download. This system is ideal when coordinating with external vendors, consultants, and insurance companies while handling confidential information.
Secure HIPAA-compliant Mobility
Allow doctors to have instant access to critical documents while protecting their patients’ Protected Health Information (PHI).
Easily Obtain Forms & Consent
Patients can upload and download forms using their mobile devices. FileCloud’s workflow automation streamlines file sharing for healthcare by automating document processes so patient communications and intake can be streamlined.
Improve Care Coordination
Centralize departmental resources and allow care teams to coordinate patient care and DICOM studies to achieve better quality outcomes.
Improve Management of Second Opinions
Patients can be empowered to securely and quickly get second opinions from outside doctors.
Easily collaborate with other academic medical centers and departments to conduct research.
Deliver Patient Education
Encourage patient-focused guidelines and educational content, including videos and rich media.
“Our primary goal was to share while keeping the data onsite”
FileCloud can enable the digital transformation of your organization by providing instant access to critical information whenever it is needed, across any device or network.
FileCloud provides health care organizations complete control over files and folders with real-time visibility of all user activities.
Administrators can add or deactivate user accounts and easily re-assign and restrict permissions for any folder. FileCloud also provides administrators with a rich set of features to monitor file-sharing and history.
Employees don’t always have online access to their files, but saving critical company data such as lab results on personal laptops or mobile devices can lead to serious security issues. FileCloud addresses all your organization’s access and sharing needs through our sync and drive solutions.
“Easy integration of FileCloud with our existing network drive structure was superb”
HIPAA compliance rules protect patient privacy. There are three types of rules:
HIPAA Protects Specific Types of ePHI:
HIPAA requirements protect ePHI in several ways:
“We chose FileCloud because of its ease of setup, price and we can use our own IT infrastructure.”