The Importance of Secure File Transfer for Health Care Professionals

As soon as patients and clients provide you with private health information, that data becomes your responsibility. Yet due to the collaborative nature of healthcare, especially with the intersection with insurance claim filing, sharing these files is essential to your completing your work and meeting the patient’s needs.

What is protected under HIPAA compliant document sharing?

HIPAA (Health Insurance Portability and Accountability Act of 1996) is a federal statute mandating the adherence to specific guidelines and rules aimed at safeguarding confidential medical data from unauthorized disclosure in the absence of patient approval. Healthcare entities, insurers, data processing entities, and their business partners must comply with these standards to ensure the security of confidential health information. Additionally, electronic health information (e-HPI) is also subject to the protective provisions of HIPAA.

Achieve Better Patient Outcomes with FileCloud

Digital business processes are crucial for healthcare teams because they provide the right data where you need it, when you need it. FileCloud’s HIPAA file sharing mechanisms gives you a single platform to manage, secure, and collaborate on all your content and processes while adhering to industry standards such as HIPAA. Have fast and secure access to files from the exam room to the medical office and everywhere in between.

FileCloud’s Compliance Center

The Compliance Center is a powerful tool for compliance and IT managers. This interface, specifically the HIPAA tab, clarifies and connects complex HIPAA requirements with actionable policies and settings within FileCloud, allowing managers to see whether or not compliance regulations are met and fix any issues easily.

Compliance requirements are listed in a table, along with FileCloud settings that address the requirement. The “Status” column confirms compliance or depicts the number of violations. The “Actions” column connects users with information and editing options.

Admins control which rules in the configuration to activate.

Already have a solution in place for a requirement outside your FileCloud environment? No problem – simply bypass the rule in the “Actions” column.

Secure Electronic Medical Record Compliance

With increasing data breaches, your IT infrastructure must be able to protect the privacy of clients and patients.

FileCloud provides extensive and powerful HIPAA file transfer features to help support compliance requirements and maintain client trust. These include custom metadata with templates for confidential information like PII or credit card numbers. The Content Classification Engine uses this metadata to automatically scan and apply relevant metadata tags. These tags are then picked up by FileCloud’s smart DLP to ensure any confidential information is kept secure on your FileCloud server.

HIPAA file sharing involves the secure exchange of Protected Health Information (PHI) in compliance with the Health Insurance Portability and Accountability Act regulations. It ensures that sensitive patient data remains confidential during transmission and storage, safeguarding privacy and meeting legal requirements.

HIPAA compliant data transfer involves securely transmitting protected health information (PHI) using encryption and secure channels. It ensures that only authorized personnel access the data, maintaining confidentiality and integrity as required by HIPAA regulations to protect patient privacy.

Why FileCloud is the Best HIPAA Compliant File Transfer Solution

FileCloud supports HIPAA compliance by providing advanced encryption in-transit and at-rest, detailed activity and audit logs, integration with existing network shares, powerful admin tools like reporting, user-friendly data leak prevention, device management, a drive app, and single sign-on capabilities. Additional features include:

• The Compliance Center with a separate HIPAA tab
• A built-in tool for previewing DICOM medical images like X-rays, CT scans, and ultrasounds directly in your browser.
• An enterprise record management system that efficiently manages records throughout document lifecycle, from creation and distribution through archival and deletion. The records management system identifies information to be retained as records, and manages it throughout the document lifecycle for easy retrieval in support of legal proceedings or internal processes.
• Workflow automation streamlines processing of healthcare file sharing, improving performance, HIPAA compliant document management and reducing human error.
• Granular permissions for files and folders and designation of users as Group Admins help reduce the administrative load on system admins; users are empowered to customize and manage information under their purview as needed, all while protecting ePHI from unauthorized access.