A Smarter Way to Share Research Data
FileCloud gives research institutions complete control over their most sensitive information. Deploy on-premises, in the cloud, or in hybrid mode, while maintaining full oversight of where data lives, who can access it, and how it is shared. Built-in compliance, audit trails, and governance tools make it easy to align with regulatory and grant requirements without slowing down researchers.
Why FileCloud Works for Research Institutions
Protect Sensitive Data
Research institutions manage highly confidential information: unpublished findings, clinical trial data, intellectual property, and sensitive personal information. A single data leak could compromise years of work or even jeopardize grant funding.
FileCloud ensures protection with AES-256 encryption at rest and in transit, coupled with multi-factor authentication and granular access controls. IT teams can define permissions down to the folder or even file level, ensuring only authorized researchers see the data they need. Smart DLP (Data Leak Prevention) prevents accidental or intentional sharing of restricted files, while watermarking deters unauthorized distribution of pre-publication drafts or lab images. Every action—uploads, downloads, shares—is logged to an immutable audit trail, providing a defensible record for compliance audits and data governance reviews.
Read Max Planck Case Study →
Enable Seamless Collaboration
Science today is collaborative, spanning departments, campuses, and even continents. But legacy file servers and consumer-grade cloud platforms struggle with the realities of modern research: extremely large files, the need for version accuracy, and secure collaboration across institutional boundaries.
FileCloud was designed for these environments. With resumable uploads and downloads, even multi-gigabyte imaging datasets or CAD models can be transferred without interruption. Large files that typically choke email systems or cloud drives move quickly and securely. Researchers can share datasets externally with password-protected, time-limited links, ensuring international partners can access information without exposing the institution to risk.
Inside projects, features like file versioning, inline commenting, and team folders keep collaboration organized and transparent. Researchers can track revisions, annotate drafts, and roll back to earlier versions if needed. Whether sharing genomic data with an overseas partner or coordinating IRB submissions across campuses, FileCloud makes the process smooth while protecting sensitive information.
Stay Compliant
Compliance is not optional in research—it is often a condition of funding and accreditation. From HIPAA requirements for clinical research to ITAR and NIST 800-171 controls for defense-related projects, institutions must prove they can protect sensitive information.
FileCloud’s Compliance Center provides a centralized dashboard to manage and monitor regulatory requirements such as HIPAA, GDPR, ITAR, and NIST 800-171. Built-in templates map system settings to specific controls, making it easy for administrators to identify gaps, apply policies, and demonstrate compliance. Real-time alerts and automated enforcement ensure sensitive data stays protected without adding complexity to day-to-day operations.
FileCloud embeds compliance into the platform itself. Automated retention policies ensure records are preserved for the required duration of grants or contracts. Content classification automatically tags files containing regulated data, triggering the appropriate safeguards. Granular audit logs provide investigators with a complete history of who accessed or modified a file, helping institutions demonstrate compliance without manual effort.
For global research collaborations, FileCloud supports data residency requirements, giving institutions control over exactly where their files are stored—on campus servers, in national data centers, or in private cloud environments. This flexibility helps satisfy GDPR and other international regulations while still enabling cross-border teamwork.