Whether your enterprise deals with financial data, sensitive data or confidential data, your teams still need to share files internally or externally with clients and partners. Keeping your files secure from variety of inside and outside threats is important. When solutions like Dropbox have proven to be vulnerable to growing threats, enterprises should understand what features and secure file sharing practices they need to adopt. Let’s look at some tips for protecting files, while still making them available collaboratively for all teams.
Top Tips for Sharing Files Securely
- Avoid FTP: While traditional FTP can help in online file transfers, you may need a much secure platform for secure file sharing.
- Encrypted File Transfer: Many large enterprise still rely on emails, usb drives and un-encrypted file transfers. Encrypted transfers give you extra security while files are in transit & encrypted file transfer software securely protects data during transmission.
- Antivirus/ Ransomware Protection: Insist on a cloud storage which provides antivirus and ransomware protection.
- Define Permissions: Many users access and share files daily and defining permissions for preventing un-authorized access is crucial.
- File Versioning/ File Restore: Opt for an EFSS solution with unlimited file versions & an option to restore deleted files.
- Remote File Sharing Without VPN: Using VPN to access files residing in organization’s network can be risky and prone to external threats. Using safe remote file sharing (If your file sharing solution allows) can be a great solution.
- Password Protection: For secure file sharing for business, implementing strong password protocols ensures only authorized users access sensitive data.
The best secure file sharing solutions provide advanced encryption, access controls and seamless collaboration. They ensure that sensitive data remains protected during transfers while enabling easy sharing across teams and devices. Secure file hosting provides a reliable way to protect sensitive data while ensuring it is accessible only to authorized users. It enables businesses and individuals to store and manage files with confidence, knowing their information is safeguarded against potential threats.
Secure file hosting also supports compliance with global data protection regulations, ensuring that stored data adheres to privacy standards. With seamless scalability, it serves both individual and enterprise needs, combining robust protection with convenience for efficient file management.
FileCloud is one of the best secure file hosting solutions, offering end-to-end encryption, granular access controls and on-premise or cloud deployment options. It ensures data privacy, regulatory compliance and seamless collaboration with advanced features like remote access, file versioning and user activity tracking.
When choosing a secure file hosting service, consider your specific needs, such as the level of security required, ease of use, integration with existing tools and compliance with relevant regulations.
Here Are Some Must Have Features for Sharing Files Securely
- End-to-End Encryption: Opt for a file sharing solution that offers end-to-end encryption. This protects the files from external hackers and also prevents the host itself from viewing your sensitive data.
- File Permissions: Always check permission settings for sensitive files. Always good to check if an external party has unauthorized access to your confidential data.
- Regular Audits: Run audits on your files to rule out any unwanted access. If a file is no longer required for any purpose, remove it from the cloud.
- Team Folders: Collaborate using encrypted team folders. Set up shared team folders and assign appropriate edit, view and share permissions.
- Smart DLP: A smart data leak prevention system which securely prevents accidental/ intentional data leaks from end users using pre-defined rules.
- Endpoint Backup: A great tool for your cloud storage. Endpoint backup solutions usually run on a regular schedule, backing up your files.
- Antivirus/ Ransomware Protection: Some EFSS solutions provide antivirus protection as well as ransomware protection for the stored files as well as when new files are uploaded.
- Encrypted File Hosting: Unlike traditional storage, encrypted file hosting secures your data by encrypting it at all times, ensuring only authorized access.
- Enhanced Security: Our encrypted file transfer service provides robust protection with advanced encryption techniques, ensuring your files are securely shared and protected against unauthorized access and data breaches.
How FileCloud Helps in Storing and Sharing Files Securely?
Unified Collaboration
Team folders, file locking, sync and access to all file versions. All within a single collaboration platform.
Antivirus/ Ransomware Protection:
Automatic anti-virus scanning for uploaded files and ransomware protection.
Data Redundancy
FileCloud ServerSync gives both, traditional LAN access as well as a private cloud access.
Powerful Administration
End-to-end encryption, audit logs, location, and device information, mobile device management and remote wipe.
CAC SAML Authentication
FileCloud supports client-side authentication for smart common access cards (using SAML SSO) to ensure unauthorized access.
Secure Access
Secure team folder access from any device, granular permissions for controlled access.
Compliance
Compliance ready solution for GDPR, HIPAA, FINRA and more.
Granular Permissions
Set granular permissions to files and folders, set expiration dates, define roles for internal users.
Business File Sharing
Share business files securely with all clients using unlimited free client/ partner accounts.