When it comes to data, the needs of a small business are not exactly ‘small’. Process digitization is the reality of modern-day organizations. The result – there is more data being created every day. The pace of data growth is building up too. In just a few years, a small business can double the data it is processing and storing. To manage and simplify data processing, many businesses turn to a good, secure business file server.
A small business file sharing server offers a cost-effective, user-friendly solution for managing and sharing documents and digital assets. It centralizes storage, enabling seamless employee collaboration with easy access from multiple devices and locations.
Small businesses need to be agile when exchanging information with internal stakeholders, vendors, customers, and business partners. Traditionally, businesses use email to share documents, which presents a few problems:
- Large files take forever to upload and download
- Maintaining one version of a document becomes difficult with multiple collaborators
- Recipients could easily lose the data or share it with someone not authorized to see/edit the data
- Attachments can be lost/deleted/corrupted
With a small business file server, you bid farewell to all these issues by using shared folders and online file sharing for small businesses. Based on the audience, you can set up view only/view and comment/view and edit, or any other kind of access restrictions on a folder.
This eliminates file size limitations and security gaps from unauthorized access. The day you decide that someone no longer needs access to your data, you can update permissions in a few clicks. Updates are synced, ensuring your files remain secure.
Link-Based File Sharing
What if you didn’t even have to attach a document to share it with someone? What if you could create a link instead? Well, creating a file server for small business lets you do this. The result:
- Share data quicker and easier with internal or external recipients
- Set the link to expire after a given number of days to mitigate risks of data loss
- Change access rights of the recipient the moment you want to
- Use the link in all your marketing communications, corporate messaging, etc. and let users access files with a single click.
Data loss prevention
The biggest threat a small business faces is losing its data. Imagine what would happen if a business director’s PC hard drive crashes, and the data of a 1000+ leads is wiped out?
Most businesses simply cannot afford such a data loss risk. Online file servers offer a reliable backup for all your data, which will remain safe even if a natural disaster or calamity were to knock off your office computers forever.
FileCloud as Your Online File Server
FileCloud Online has all the features above and more, including:
Hyper-Security: 256-bit AES SSL encryption for data in transit and at rest, antivirus and ransomware protections, FIPS 140-2 encryption, and more.
Client Portal: Create a client portal where you can upload and share sensitive documents, all within FileCloud’s hyper-secure system. Customize portals with your branding, logos, images, and CSS. Guest accounts are free and unlimited.
Collaboration Tools: FileCloud offers many different collaboration tools to make it easier for teams to work together. These tools include workflow automation, advanced file sharing, unlimited versioning, and integrations.
FileCloud’s Compliance Center: Many small companies have to follow compliance standards and regulations but find it hard to do so since the regulations are constantly changing. FileCloud’s Compliance Center helps connect these complicated regulations with FileCloud’s security and retention policies, with separate tabs for GDPR, HIPAA, and ITAR. The Compliance Center helps businesses get compliant and stay that way.
FileCloud delivers secure and efficient online file sharing for individuals and businesses. Deployable on-premises or in the cloud, it provides full data control, ensuring privacy and compliance while managing digital assets effectively.
Altogether, FileCloud Online is a great option for an online file server that protects your data while giving your team easy collaboration and governance tools. Also, Check out the detailed comparison between ownCloud vs Nextcloud
Learn about secure, compliant and private on-premise cloud file sharing!