Best Secure File Sharing Tips

Secure File Sharing With Anyone Inside And Outside Your Company

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Secure File Sharing and Storage

Secure Document Sharing

FileCloud ensures secure document sharing with enterprise grade security while offering an easy-to-work-on user interface which remains affordable for your business. Whether you are sharing important documents with the client, employees or partners, FileCloud provides an easy and one stop solution for sharing files.

Secure File Sharing for Business

Businesses share sensitive data with external entities on a daily basis. Files can get lost while sharing or can be accessed by anyone who may not be authorized. With FileCloud, you can maintain complete control on your data. Recipients can view or download files only if they have appropriate permissions.

Hipaa Compliant File Sharing

Powerful file-sharing platform for hospitals and healthcare organizations. FileCloud supports HIPAA compliance for medical health records. FileCloud also has a built-in document for previewing DICOM medical images (e.g. X-rays, scans) directly in the browser.

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92% of our customers would recommend us to a friend.

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Whether your enterprise deals with financial data, sensitive data or confidential data, your teams still need to share files internally or externally with clients and partners. Keeping your files secure from variety of inside and outside threats is important. When solutions like Dropbox have proven to be vulnerable to growing threats, enterprises should understand what features and secure file sharing practices they need to adopt. Let’s look at some tips for protecting files, while still making them available collaboratively for all teams.

Top Tips for Sharing Files Securely

  • Avoid FTP: While traditional FTP can help in online file transfers, you may need a much secure platform for secure file sharing.
  • Encrypted File Transfer: Many large enterprise still rely on emails, usb drives and un-encrypted file transfers. Encrypted transfers give you extra security while files are in transit & encrypted file transfer software securely protects data during transmission.
  • Antivirus/ Ransomware Protection: Insist on a cloud storage which provides antivirus and ransomware protection.
  • Define Permissions: Many users access and share files daily and defining permissions for preventing un-authorized access is crucial.
  • File Versioning/ File Restore: Opt for an EFSS solution with unlimited file versions & an option to restore deleted files.
  • Remote File Sharing Without VPN: Using VPN to access files residing in organization’s network can be risky and prone to external threats. Using safe remote file sharing (If your file sharing solution allows) can be a great solution.
  • Password Protection: For secure file sharing for business, implementing strong password protocols ensures only authorized users access sensitive data.

The best secure file sharing solutions provide advanced encryption, access controls and seamless collaboration. They ensure that sensitive data remains protected during transfers while enabling easy sharing across teams and devices. Secure file hosting provides a reliable way to protect sensitive data while ensuring it is accessible only to authorized users. It enables businesses and individuals to store and manage files with confidence, knowing their information is safeguarded against potential threats.

Here Are Some Must Have Features for Sharing Files Securely

  • End-to-End Encryption: Opt for a file sharing solution that offers end-to-end encryption. This protects the files from external hackers and also prevents the host itself from viewing your sensitive data.
  • File Permissions: Always check permission settings for sensitive files. Always good to check if an external party has unauthorized access to your confidential data.
  • Regular Audits: Run audits on your files to rule out any unwanted access. If a file is no longer required for any purpose, remove it from the cloud.
  • Team Folders: Collaborate using encrypted team folders. Set up shared team folders and assign appropriate edit, view and share permissions.
  • Smart DLP: A smart data leak prevention system which securely prevents accidental/ intentional data leaks from end users using pre-defined rules.
  • Endpoint Backup: A great tool for your cloud storage. Endpoint backup solutions usually run on a regular schedule, backing up your files.
  • Antivirus/ Ransomware Protection: Some EFSS solutions provide antivirus protection as well as ransomware protection for the stored files as well as when new files are uploaded.
  • Encrypted File Hosting: Unlike traditional storage, encrypted file hosting secures your data by encrypting it at all times, ensuring only authorized access.
  • Enhanced Security: Our encrypted file transfer service provides robust protection with advanced encryption techniques, ensuring your files are securely shared and protected against unauthorized access and data breaches.

How FileCloud Helps in Storing and Sharing Files Securely?

Unified Collaboration

Team folders, file locking, sync and access to all file versions. All within a single collaboration platform.

Antivirus/ Ransomware Protection:

Automatic anti-virus scanning for uploaded files and ransomware protection.

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Data Governance & Compliance

Data governance and retention to maintain compliance with latest industry regulations.

Data Redundancy

FileCloud ServerSync gives both, traditional LAN access as well as a private cloud access.

low latency access
powerful analytics

Powerful Administration

End-to-end encryption, audit logs, location, and device information, mobile device management and remote wipe.

CAC SAML Authentication

FileCloud supports client-side authentication for smart common access cards (using SAML SSO) to ensure unauthorized access.

Secure Access

Secure team folder access from any device, granular permissions for controlled access.

Compliance

Compliance ready solution for GDPR, HIPAA, FINRA and more.

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granular permissions

Granular Permissions

Set granular permissions to files and folders, set expiration dates, define roles for internal users.

Business File Sharing

Share business files securely with all clients using unlimited free client/ partner accounts.

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Secure Sensitive Business Files

Share business files and confidential documents with password-protected links, set view, download, edit permissions, set expiry dates on shared links or delete them anytime so that files are shared with who you want and when you want.

Powerful Tools for Sharing

FileCloud provides tools for secure file sharing, such as a virtual drive, client portal, custom upload forms, selective sync, endpoint backup, and federated search to support e-discovery and GDPR compliance.

Office Online Integration

No one likes having to migrate from existing system infrastructure! FileCloud seamlessly integrates with Active Directory, NTFS, Office Online, Microsoft Outlook & Office 365. so that you don’t have to.

Microsoft Outlook Integration

Filecloud’s easy integration with MS Outlook can significantly improve your team’s efficiency and productivity when sharing files within the organization or with external clients.

Better Prices

Get more for less. For every 1,000 users, Dropbox would cost you $240,000/year whereas FileCloud would only cost you only $50,000/year; that’s almost $200,000 in savings!

Unlimited Free Client Accounts

FileCloud offers free, unlimited client accounts for sharing confidential files with clients, vendors and the like. You’ll only ever pay for your employee accounts!

 

 

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Easier Team Collaboration

With your files in the Cloud, you’ll never need to go through the hassle of sharing files over email. Share files with anyone inside company firewall or even outside your company firewall directly from FileCloud.

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Work with a desktop network drive to access files in a simple folder structure. This is an incredibly easy way to access all of your files, right within your personal device, without storing them on your hard drive or having to downloading them from the Cloud again and again.

"Aviation giant, Piper Aircraft, secures data with FileCloud" - Operating a manufacturing business of this magnitude in the high stakes aviation industry requires quick and easy file sharing with intense data security.

Secure File Sharing

To choose the best solution, look at the most granular security features and a solution which can be customized as well as can be scaled with your organization’s needs.

Most consumer-grade file sharing enterprises optimize their file sharing solutions for easy file-sharing rather than purchasing third party security solutions.

FileCloud offers one of the most powerful, secure file sharing business solution, specifically built for enterprises. You don’t need to take our word – but rather, check out these reviews from companies like yours who chose us.

Learn more about secure document transfer for safe and efficient file sharing.

"Thomson Reuters secures data sharing with FileCloud" - With clients around the globe, Thomson Reuters shares files and data from Berlin to Bogotá, from Helsinki to Hong Kong, and everywhere in between. Securely sharing files around the world is a massive challenge, solved by FileCloud!

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