Virtual Data Room Software

Secure proprietary information, reduce data leak risks, and collaborate easily with FileCloud’s hyper-secure virtual data room solution.

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FileCloud – a Hyper-secure Virtual Data Room (VDR) Solution to Catalyze Enterprise Transformation

Easy-to-Use Interface

FileCloud is easy to set up and even easier to use. Admins can launch a VDR in the span of a few hours, including adding users, setting access permissions, uploading and encrypting documents, and kick-starting engagement and collaboration. Once established, users can access their portals and start viewing, uploading, and sharing files.

Security and Data Governance

FileCloud offers powerful security and data governance tools, including Zero Trust File Sharing®, Smart Content Classification, retention policies, Smart DLP, immutable audit logs, device management capabilities, and compliance support for major regulations (e.g., FINRA, HIPAA, GDPR, NIST 800-171, etc.).

Team Folders & Granular Permissions

FileCloud can be deployed as a highly scalable cloud solution in the region of your choice. Team Folders offer digital collaboration and storage for sensitive IP. Granular permissions ensure only authorized users can access files and folders, with additional options for write (edit), upload, download, share, and delete.

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92% of our customers would recommend us to a friend.

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Virtual Data Room Software

Best Virtual Data Room for Enterprises

Enterprises and organizations around the world leverage virtual data room (VDR) software to accommodate critical collaborative efforts. These can include use cases such as:

  • M&A due diligence.
  • Audits and compliance reviews.
  • Project bids.
  • IP sharing.
  • Support for arbitration or legal cases.

FileCloud facilitates virtual data room software with a hyper-secure, organized digital workspace in the cloud. Participants can access all relevant information from any device. Granular access controls and sharing permissions ensure that data is protected at all times. Users can also leverage workflow automation to reduce human error and streamline review processes.

Screenshot of FileCloud UI simulating Virtual Data Room environment

Optimize VDR Deployment with FileCloud

Digital security is a critical element of virtual data room software; enterprises absolutely require streamlined and hyper-secure solutions. FileCloud is a perfect amalgamation of security, functionality, and utility. Gain complete control over data with advanced collaboration and security tools.

For example, FileCloud’s Digital Rights Management (DRM) tools (client or web-based) ensure that file shares can be revoked and future file access and distribution blocked.

Powerful data governance features help automate data protection and empower admins, including comprehensive audit logs, retention policies (basic retention, archival, legal hold, etc.), compliance support dashboards, and remote device management.

Launch Your Virtual Data Room with FileCloud

Hosting options: Choose from a cloud-based VDR with FileCloud Online to spin up your environment in minutes. Your data is stored in the region of your choice to meet governance and compliance requirements.

Illustration of the deployment options supported by FileCloud

Alternatively, deploy FileCloud as a hybrid or on-premises solution (FileCloud Server) to integrate with government cloud storage or onsite server infrastructure. This deployment option supports requirements for multi-site, High Availability (HA) architecture or Network Share integration.

Granular sharing: Users can share files with several options to ensure data can only be accessed by authorized recipients. These options include:

  • Private sharing with internal users and/or groups
  • Password-protected public share links
  • QR-code file sharing
  • Download limits
  • Expiration dates
  • Zero Trust File Sharing® (encrypted, password-protected ZIP folder container)
  • Granular permissions for view, download, upload, share, and delete

Screenshots of FileCloud sharing options

Comprehensive security: The best data room software leaves no stone unturned when it comes to security. FileCloud is designed with hyper-security at its core. Powerful controls include remote mobile wipe, ransomware and virus scanning, AD and LDAP integration, two-factor authentication, password strength enforcement, and a medley of other tools, all conveniently accessed in the Admin Settings menu.

Screenshot of FileCloud Admin dashboard

High Security Sharing

Private, temporary, and view-only file sharing. Restrict number of downloads. Granular folder and sub-folder level permissions to restrict access.

Central VDR Repository

FileCloud acts as a central repository for all your documents and contracts. Team Folders help organizations store and share files with a group or sub-set of authorized users.

Data Governance

Powerful data governance features include automatic document life cycle management, such as content classification/metadata tagging, file retention policies, and compliance dashboards and support (FINRA, HIPAA, GDPR, ITAR, PDPL, NIST 800-171, etc.)

Comprehensive Audit Trail

FileCloud audit logs record who (user) did what (access, modify, delete, add etc.) to which data (files, folders, user list, etc.), when (date and timestamp) and how (web, mobile, or desktop client).

Unlimited External Sharing

FileCloud’s hyper-secure file sharing extends beyond the network boundary with unlimited external user accounts.

Unlimited File Versioning

An additional ransomware and file overwriting protection, FileCloud includes unlimited file versioning; files can always be rolled back to previous iterations as needed.

Custom Branding

FileCloud can be fully customized, so your VDR reflects your product and branding information. This includes the domain name, login page image, email templates and terms of service, language and calendar display, UI themes and images, CSS, and more.

Data Leak Prevention (DLP)

Smart DLP in FileCloud coordinates with the content classification engine and metadata tagging to identify sensitive content and automatically block file shares based on specified rules.

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5 Ways FileCloud Meets Requirements for Virtual Data Rooms

  1. Transacting parties can find all the necessary, relevant business information in one hyper-secure, virtual space.
  2. Confidential documents can be accessed from anywhere and any device with robust, automated protections in place against data leak.
  3. Users can create, collaborate on, and review documents in tandem, with desktop editing and integrations with MS365 and Google Workspace.
  4. Built-in collaboration tools support productivity and efficiency, with file comments, annotations, and @mention support.
  5. Admins can create retention policies to suit a variety of needs, including admin hold, legal hold, basic data retention, archival, and trash.

Learn more about FileCloud as a Virtual Data Room solution!

Frequently Asked Questions (FAQs)

What is virtual data room software?

Virtual data room software creates a secure virtual space for sharing and collaborating on sensitive or proprietary documents. Use cases include facilitating document disclosure and review during the due diligence process preceding mergers and acquisitions, sending legal documents to attorney teams for case preparation, and engaging prospects as part of an IPO launch.

Is Dropbox a virtual data room?

Dropbox and virtual data rooms are similar in that they enable file sharing online. A virtual data room emphasizes secure sharing through passwords or access credentials, to facilitate B2B due diligence, prospecting, and project management, among other applications. Dropbox is a public cloud solution, focused on easy file sharing for consumers; in many cases, it may not be able to provide the necessary security tools and oversight typically found in Virtual Data Room software.

Which is the best data room software?

The best data room software is one that aligns perfectly with your needs and desired features. When conducting a virtual data room software comparison, consider factors such as file and folder management, security features, file protection, accessibility, customization, and customer support. FileCloud is among the best data room software you can adopt for its secure access controls, granular sharing options, detailed auditing and governance tools, and ease-of-use.


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