Virtual Data Room Solution – Secure Data Room Provider | FileCloud

Virtual Data Room with FileCloud
Data Security, Governance, and Compliance

Secure Virtual Data Room

Privately share confidential data with FileCloud virtual data rooms. FileCloud offers a secure, easy-to-use, and cost-effective virtual data room (VDR) solution.

Centralized Admin Controls

Admins overseeing the VDR can manage connected devices, set governance policies, enable data leak protection rules, and track all activity with comprehensive audit logs.

Remote Access & Collaboration

FileCloud enables authorized data room users to gain access to stored data in one virtual space with the ability to log in from any device at any time.

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4.5

Best Virtual Data Room Platform

FileCloud virtual data room allows government organizations and private enterprises to collaborate on sensitive information. Contracts, deals, mergers and acquisitions, and more can be easily managed within FileCloud’s intuitive platform.

With hyper-security and collaboration at the heart of the FileCloud solution, there are numerous settings and tools that come built into the data room software. These include granular file permissions; public, private, and Zero Trust File Sharing®; team folders; audit logs and reports; and workflow automation; among many others.

FileCloud as virtual data room UI

Who Needs Virtual Data Rooms?

Virtual Data Rooms are used to facilitate mergers and acquisitions, large business deals, joint research activities, government contracts, and international enterprise negotiations. Organizations and enterprises across industries can benefit from deploying a robust virtual data room solution.

Investment banking and financial institutions (e.g., banks and credit unions)
Large VC firms and private equity organizations
Large enterprises and fortune 2000 organizations
Drug discovery, pharmaceutical, and bio-medical companies
Large public and private research institutions
Government organizations and agencies

FileCloud’s Virtual Data Room: Simple to Deploy & Use

An intuitive UI ensures that FileCloud is an easy solution for admins to set up and share with users. In minutes, organizations can begin populating and using their VDR environment.

Flexible Deployment

Even better, this environment can be self-hosted on-premises, in a private cloud, or as a hybrid solution (FileCloud Server); alternatively, enterprises can have FileCloud host data on their behalf, in our hyper-secure data centers in a preferred region (FileCloud Online).

Anytime, Anywhere Access

Once the VDR solution is up and running, users can access it from any computer or mobile device by using their login credentials. Uploading data is as easy as dragging and dropping files and folders.

Resumable Uploads

For even greater functionality, FileCloud supports resumable uploads for large files – if the connection is interrupted, the upload will pause and pick back up from the same place once connection is restored.

Hyper-Secure File Sharing

Private, temporary, password-protected, view-only and Zero Trust File Sharing®. Restrict number of downloads. Granular folder and sub-folder permissions to restrict access. Adjust or delete access permissions at any time.

Powerful Audit Trail

FileCloud audit logs identify and record who (username) did what (access, modify, delete, add, etc.) to what data (files, folders, user list, etc.), when (date and timestamp), where (IP address) and how (web, mobile, client app).

Central Repository

FileCloud acts as a central repository for all your documents and contracts. Team folders create a virtual workspace secured with user, group, and data policies.

Unlimited File Versioning

Organizations can collaborate within a virtual data room staging area, without worrying about overwriting critical data. Unlimited file versions ensure all changes are captured and preserved.

Data Encryption

Secure data by encrypting the VDR environment. FileCloud supports 128-bit and 256-bit AES encryption for data at rest. TLS protocols encrypt data in transit. Additionally, FileCloud can be run in FIPS mode, a certified cryptographic module.

Identity Access Controls

FileCloud offers identity access controls through built-in settings or integrations. These include active directory and single sign-on (SSO) integrations, network folder support, and multi-factor or two-factor authentication (2FA).

Data Governance

Powerful data governance features include document life cycle management, file retention, archival, DLP, metadata classification, and compliance support for major standards (FINRA, HIPAA, GDPR, NIST 800-171, CMMC, etc.).

Remote Device Management

FileCloud admins can monitor and manage connected devices remotely. Reports can be created to notify of suspicious activity; at any sign of an issue, admins can block users and wipe remote devices.

Multi-Tenancy with FileCloud Server

Deploying FileCloud on-prem or as a private cloud enables the option of creating multiple sites/tenants from a single instance. Tenants function independently and can be set up with distinct security and sharing settings.

Data Residency with FileCloud Online

For organizations and enterprises that prefer less infrastructure management, FileCloud Online is available. We host your data for you in your preferred region, to meet data residency requirements and maintain client data control.

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FileCloud Goes Beyond Virtual Data Room Requirements for Hyper-secure Collaboration

Transacting parties can easily locate critical data in the virtual environment, with metadata-based organization, OCR and text recognition, and AI-powered content classification.
Confidential documents can be accessed from anywhere with any device without risking data leaks, due to hyper-secure access points, identity authorization controls, and granular file permissions.
VDR users can create, edit, and review documents in real time with FileCloud’s Desktop Edit feature or integrations with Google Workspace and MS 365.
Admins can rest easy knowing that unlimited file versioning and antivirus scanning protect the environment from being impacted by malware.
Globally distributed teams can streamline coordination by adding comments and annotations to files and notify stakeholders with @mentions.
Automated data governance supports compliance requirements and cybersecurity best practices through retention policies; FileCloud offers several tiers to support a variety of requirements (admin hold, legal hold, basic retention, archival, and trash).

Read the Cognate BioServices case study!

"FileCloud offers a secure virtual space to store data of any kind and to collaborate with our clients."

Virtual Data Room with Digital Rights Management

Organizations implementing a virtual data room need to know that their confidential, sensitive, or proprietary information is secured, even after distribution. This is where Digital Rights Management (DRM) comes into play. FileCloud offers two methods of protecting data using DRM technology.

The first is by downloading a secure DRM client that works with FileCloud. Secure Docs protects data by enforcing view-only, key-based access within a file viewing container (recipients can only see data while hovering their cursor over a section). It also protects against unauthorized screensharing or screenshots.

The second option available within the FileCloud platform is the Secure Web Viewer. As the name suggests, this lightweight, yet powerful tool supports DRM protection directly within the FileCloud browser. It too enforces view-only access within a limited visibility container, which can be a great option for users who need certain DRM functionalities but prefer to work entirely within FileCloud.

Worldwide

FileCloud

13785 Research Blvd, Suite 125
Austin TX 78750, USA

Phone: +1 (888) 571-6480
Fax: +1 (866) 824-9584

Europe

FileCloud Technologies Limited

Hamilton House 2,
Limerick, Ireland