Elevate Your Document Security

Navigating the Landscape of Secure Document Sharing for Business

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Safeguard Your Data with FileCloud's Secure Document Sharing

Secure File Storage

FileCloud lowers the risks involved in storing and collaborating on business-critical documents. Its powerful admin capabilities facilitate full visibility, granular permissions, and access controls without compromising on ease of use.

Multiple Security Layers

Enhance your security stack with FileCloud’s multiple features designed to safeguard your documentation. Protect your digital assets with AES 256-big encryption, 2FA, antivirus scanning, data loss prevention, Zero Trust File Sharing, and more.

High ROI

Get free unlimited FileCloud accounts for external users and collaborate seamlessly with clients, vendors, and partners. Use no-code Workflow Automation to save time on admin. Achieve a level of control over documents that’s impossible with Dropbox and Box. Unlike these solutions, FileCloud can be deployed on-premises or in the cloud.

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92% of our customers would recommend us to a friend.

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Pros and Cons of BYOD

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The BYOD (bring your own device) trend in the IT industry has been a double-edged sword. On the one hand, businesses are saving money by eliminating the need to invest in employee-specific equipment and gadgets and boosting productivity. On the other, it is allowing employees to use devices for transporting and exchanging files beyond the purview of IT management.

When it comes to transferring files, your employees may find USB sticks, external hard drives, webmail, and smart devices more convenient than traditional organizational tools. Unfortunately, this creates a gap in control and visibility for IT departments, exposing companies to compliance and security risks. As a result, organizations are slowly shying away from consumer-grade document sharing to more secure options.

Taking risks with valuable company proprietary information or customer data can cost companies dearly, often resulting in hefty fines and reputational damage. FileCloud’s secure file-sharing and content collaboration platform is an enterprise-grade solution that significantly reduces these risks.

Data Loss Prevention

A data leak may be tolerable, but data loss is permanent. Data loss may happen due to natural disasters, loss of backup servers, or another unforeseen event. These events are difficult to predict, and implementation of a multi-layered backup system is recommended.

Learn more about FileCloud’s Data Loss Prevention

Hijack of Accounts

Hijackers are smart and can get into your system and interfere with your business processes. Secure document sharing is one necessary prevention measure. However, you also need a set of processes and security-compliant features in place to regain control in the event of a hijacking.

Learn More about FileCloud Security

Extensive Compliance Support

FileCloud offers numerous compliance features for enhanced security. Our Compliance Center enables easy adherence to HIPAA, GDPR, and ITAR by mapping configurations to regulatory requirements. Leverage in-built zero trust features, with CMMC 2.0 and NIST 800-171 support for advanced security.

Learn more about FileCloud Compliance

Data Backup Reliability

FileCloud offers efficient and reliable data backup. It provides all the tools your IT team needs to protect enterprise data across all platforms and devices. Leverage endpoint backup, unlimited file versioning, recovery of deleted files, and more for comprehensive data loss prevention.

Learn more about FileCloud’s endpoint backup

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Problems with Regular, Non-Secure Document Sharing

Regular, non-secure document sharing, and consumer-grade file sharing might work for non-business uses, but enterprise-grade solutions are increasingly necessary for workplaces. Otherwise, you risk exposing your business to both internal and external threats.

File-sharing software created for personal use generally lacks two-factor authentication, provides minimal IT oversight, skips continuous backup and secure file sharing, and often fails against malware and viruses.

It’s unsurprising that companies are switching to enterprise-grade file sharing.

Learn more about FileCloud’s enterprise-grade file-sharing solution

Understanding Secure Document Sharing Services

Secure file sharing is unlike commercial file sharing due to features such as ramped up security, IT compliance, and strong cloud backup.

Security in standalone systems is limited to a single function. However, corporations have numerous systems running at the same time, which leaves some files in the workplace vulnerable to hackers and other malicious actors.

When you opt for an integrated system, however, it facilitates secure online file sharing and office communication, and you can rest easy knowing that your valuable information is safe.

Benefits of a Secure Document Sharing Portal

Right now, all signs indicate that cloud-based file sharing systems are among the toughest to crack. As a result, these solutions are gaining traction quickly. They also provide increased data transfer speeds, allowing companies to complete tasks quickly.

File sharing allows staff to access important documents remotely through mobile apps or websites. Additionally, online secure file-sharing services also provide greater control over office content.

They have built-in security features, with various permission types, options, and settings to safeguard vital information and documents. They also enable users to eliminate redundant files, so that external partners and employees always get to view only the latest versions.

Secure File Sharing with Clients and Partners

Due to the cloud, vital documents are now easier to access and share with colleagues and collaborators. Anyone who uses a cloud network can share documents with others on the same cloud network. This enables real-time remote collaboration.

One of the reasons why secure document sharing in the cloud works so well is that it facilitates the easy recovery of lost files. Normally, the loss or corruption of a file is a cause for concern in the workplace, but there is no reason to panic if you are using the cloud. Not only can cloud service providers resolve any issues you might experience with lost or damaged files, but they can also save you valuable time.

Additional file tracking or reporting capabilities, alerting systems, and unlimited cloud storage space make cloud file sharing one of the best solutions for a business that wants seamless document sharing without compromising on security.

Finding the Perfect Document-Sharing Solution

Enterprise IT Managers charged with finding a secure file-sharing solution are faced with a challenging task. After all, there is no guarantee that the most popular platforms in the industry will necessarily fit the requirements of all companies. As a result, it all boils down to the features present in the solution and how well they fit into the overall enterprise infrastructure and operations.

Ideally, your file-sharing platform should provide offline access to cloud-hosted files and support multiple client management. It should comply with industry regulatory bodies like SOX and HIPPA and offer enterprise-grade collaboration and security features. One of the most important selection criteria for company file sharing services is the pricing model. Think of the value you get over time and compare with the costs.

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