FileCloud Release Notes

FileCloud Version: 21.2

21.2.4.17315 – Dec 17, 2021
Log4j vulnerability, Apache Solr upgrade Patch Release: This patch upgrades Apache Solr to Version 8.11.1 which resolves the Log4j vulnerability.
21.2.3.17313 – Dec 07, 2021
Server Patch Release: When users logged out, cookies were not deleted immediately and could be used up to half an hour after the session was terminated. This has been fixed.
21.2.2.17308 – Nov 15, 2021
Automated workflows Patch Release: An error causing workflow trigger options to fail to appear has been fixed.
DLP Patch Release: DLP rules did not effectively block file downloads if the rules allowed their parent folders to be downloaded. This has been fixed so that a parent folder and all of its contents cannot be downloaded if any file in the folder is blocked from download.
SMS 2FA Patch Release: Now, when users choose SMS 2FA, the phone number field automatically inserts the country code.
SSL Patch Release: An SSL syntax error preventing Apache from starting has been fixed.
21.2.2.6683 – Nov 11, 2021
Drive Patch Release: An issue causing Drive to fail after fresh installs on some Windows configurations has been fixed.
Drive Patch Release: An issue causing Drive mount to fail on fresh installs on BigSur and Catalina MacOS has been fixed.
Drive Patch Release: An issue preventing Drive from listing shared files when the username and Team folder had a common prefix has been fixed.
Known Issues
Drive Patch Release: Drive currently fails to mount on MacOS Monterey on M1 Mac.
21.2.1.17295 – Oct 15, 2021
Server Patch Release: Login was not working for users in nested AD Groups. This has been fixed.
Server Patch Release:Additional log entries have been added to show reasons for authorization failures.
Server Patch Release:A problem causing AD group sync with FileCloud to fail for users with mixed case email addresses has been fixed.
Server Patch Release:When AD group sync imports users with mixed case email addresses, the usernames are converted to all lower-case.
Server Patch Release:Incomplete AD entries were making it difficult for those users to log in and was breaking AD group sync. This has been fixed.
Server Patch Release:An issue with the Disable Anonymous Binding setting causing the AD connection to fail has been fixed.
Server Patch Release:To prevent cron from failing, a flag to exclude the fcbackup database check on the server when cron is running has been added.
Server Patch Release:By default, the backup server URL is no longer accessible. However, it can be configured to be accessible.
Server Patch Release:A problem preventing ClamAV from scanning and deleting files in network shares has been fixed.
Server Patch Release:An error in compliance status when metadata for rule 120.6 was deleted has been fixed.
Server Patch Release:An issue in how Container definitions are handled was found and fixed.
Server Patch Release:A problem causing disabled DLP rules to appear as enabled after paging has been fixed.
Server Patch Release:The link to the Getting Started help from the Installation Checks page was broken but has been fixed.
Server Patch Release:Files with names that begin with spaces are no longer allowed.
Server Patch Release:An issue causing the license installer to update the license for all sites on a server instead of just the sites on an allow list has been fixed.
Server Patch Release:A problem causing sync DB references to go to the wrong tenant sites has been fixed.
Server Patch Release:NTFS permissions were not working for network folders with long paths. This has been fixed.
Server Patch Release:A problem causing OnlyOffice to use the default language (English) instead of the user’s FileCloud UI language has been fixed.
Server Patch Release:An issue causing incomplete passwords to appear in share emails has been fixed.
Server Patch Release:A problem preventing recovery of deleted recycle bin files when enabled has been fixed.
Server Patch Release:An issue preventing Limited users from logging on when Salesforce integration was enabled has been fixed.
Server Patch Release:Thumbnail previews that were not working for a number of file types are now appearing.
Server Patch Release:A problem causing webedit to redirect to an internal URL when an alternate URL was set has been fixed.
Server Patch Release:An issue causing File Approval requests to show requestor as workflow creator has been fixed.
Server Patch Release:The message on a Create Share dialog box that share approval is required was appearing whether or not a share approval workflow was required. This has been fixed.
Server Patch Release:A share was requiring approval although no approval workflow had been created. This has been fixed.
Server Patch Release:The share workflow was not being triggered correctly. This has been fixed.
Drive Patch Release: v21.2.1.6674 A warning was appearing to Apple M1 users that Drive could not be opened. This issue has been fixed.
Drive Patch Release: v21.2.1.6674 A problem causing some DLLs to remain in the install folder after Drive was uninstalled has been fixed.
Drive Patch Release: v21.2.1.6674 An issue causing Drive to crash has been fixed.
Drive Patch Release: v21.2.1.6674 A problem causing new version update notifications to fail to appear in Drive has been fixed.
Drive Patch Release: v21.2.1.6674 The “Mute all notifications” setting now suppresses the status pop-up window as well as other notifications.
Sync Patch Release: v21.2.1.6674 Messages about skipped Thumbs.db files are no longer shown in Sync.
21.2.0.17160 – September 15, 2021
Major Workflow Automation: New feature that enables end-users to automate repetitive document processes.
Major MS Teams Integration: Integration with Microsoft’s new meeting and file sharing application for teams
Major Compliance Centre for ITAR: A new dashboard that helps you become more compliant with ITAR regulations.
Major Desktop Edit Client: A new client application has been added that enables users to seamlessly edit files from the FileCloud Web browser in their native applications.
Major Online Onboarding: New sample components make it quick and easy to get up to speed on FileCloud Online.
Major Group Management: Users now have the ability to create and share with their own user groups.
Major OnlyOffice Integration: Integration with OnlyOffice’s documentation editor.
Major DLP: The Smart DLP user interface has been updated to include a Rule Expression Builder wizard.
Major Standalone File Browser: A standalone file browser client for accessing FileCloud content is now available.
Major File Approval Actions: Users are now able to send file actions for approval.
Enhancements: Server
General AD login now includes authentication which requires that the log-in user’s AD email address and FileCloud email address match.
The AD account name used in the Active Directory settings should also have an email ID added in AD user properties.
General Apache has been upgraded to version 2.4.48 (Note that for RHEL 7 and CentOS 7 it is at version 2.4.6.)
General The following application libraries have been updated to the latest stable version: mongodb, endroid qr code, nyholm and serializer, monolog, slim, slim psr7, php di, symfony expression language, twilio sdk, phpmailer, phpzip
General Composer has been upgraded to version 3.185.15
General Fpdf has been upgraded to version 1.8.3
General Previously, FileCloud only used NTFS base permissions for access control, but now NTFS special permissions are also evaluated.
General FileCloud Online’s trial installation has been enhanced for onboarding to include more sample components and other features.
General OpenSSL has been upgrade to version 1.1.1k.
General Preview and thumbnail support has been added for the file extensions *.psd, *.sgi, and *.tga in the user portal, Android, and iOS.
General A setting has been added that enables admins to receive summary emails once a week or once a month instead of every 24 hours.
General Now, when a user outside the AD group limit tries to log in to FileCloud it is shown in the audit log.
General A file’s checksum is now included in email notifications and the activity stream.
General A command-line tool has been added for downloading large numbers of files.
General If a share has an Expiry Date, it now appears on the share email.
General Limited users can now log in with their email address, and automatically created limited users are given their full email address as usernames.
General MS Office metadata tags are now extracted from PDF files.
General Azure Information Protection (AIP) metadata is now extracted from uploaded files and applied to them as FileCloud metadata.
General Support has been added for priorities in parallel queue records.
General When a user without NTFS permissions was added to a network share, the network share root folder was shown in the user portal. It is no longer shown.
General A setting in has been added that enables Admins to configure whether the requirement for users to change their password on their first log-in can be bypassed.
General The sidebar PDF preview for public view that is VPAT-friendly and supports more features.
General When the EVERYONE group was assigned to a policy, the policy was then assigned to Limited users as well as Full users. Now it is only assigned to Full users.
General A new report, Get anonymous/unauthorized login geolocation, has been added.
General When a metadata search is selected for color tag metadata, users can now choose to search for files with any color tag applied.
General In addition to automatically restricting upload of files with PHP and PHP5 extensions, FileCloud will now also restrict upload of files with the PHAR and PHTML extensions.
General Improved security against XXE and XEE has been added.
General In Shared with Me, the share name is now displayed for publicly shared folders
General The SIEM audit logs now show more information.
General Admins can now test SMS configuration validity.
General New scripts are now available for identifying and indexing un-indexed files.
General New settings make it possible to change the size of thumbnail images from the default of 10 MB for document files and 100 MB for image files.
General Admins can now configure the system to require that email addresses are used as usernames.
General The “If a New User is Created” workflow has been enhanced by a parameter for email domain that is used to determine the user’s access.
Enhancements: Drive
General Admins can now disable the option to “Show Dashboard at Startup” through the registry editor.
General As a centralized option, Admins can now set a value in the registry to override the default server quota set for Drive.
Enhancements: Drive and Sync
General Where the FileCloud dashboard listed “Darwin” under Client Device Distribution by OS it now lists “MacOS release#”
General On logout, users are now notified that the configuration and contents of the Sync folder may be cleared, and users may now exit the apps without logging out.
Enhancements: Outlook Add-in
General Expanded folders are no longer cleared on exit; when users restart Outlook, they return to the last opened folder.
General Now, when a folder is renamed (and no changes to files or subfolders are done) the rename is performed as a single action instead of as a delete of the old folder and upload of the new one.
General When a local-to-remote sync folder is added, and its “remote delete” option is checked, any files or folders which are deleted locally will now also be deleted from the server.
Bug Fixes: Server
General A problem with users enrolled via DUO not being able to re-enroll has been fixed.
General When users reset the DUO policy, the QR scan code was not shown. This has been fixed.
General In the AD Group Import Members dialog box, clicking the Group List button worked correctly but recorded an error in the logs. This has been fixed.
General A problem with AD group import from second AD with multi AD setup has been fixed.
General An issue causing users to become disabled when the AD server went down has been fixed.
General Audit and log entries have been added to record removal of shares when a full user account is changed to guest or limited.
General Now, when a user outside the AD group limit tries to log in to FileCloud it is shown in the audit log.
General A problem causing audit trimming to result in errors being displayed has been fixed.
General The backup agent no longer checks the validity of the dbpath.
General A problem causing the backup server with RSYNC to fail if the OS-Username on the FC server is a domain user or the storage path contains a space has been fixed.
General Rsync backup was failing due to double slashes in the path name. This has been fixed.
General To fix distortion in the UI, when the browser is resized below 1200 px, the layout is converted to tablet view.
General An issue preventing the Admin password to be reset from the FileCloud control panel has been fixed.
General FileCloud was showing the wrong version of Windows for some devices. This has been fixed.
General For small screen resolutions, an empty device page appeared incorrectly. This has been fixed.
General A new DLP condition has been added to allow the main admin to log in when external logins are blocked.
General An issue causing adding of a group to a share to fail when a DLP rule to prevent share to external users was activated has been fixed.
General Text of long DLP rules was cutoff on the Rule Update dialog box. This has been fixed.
General Large file downloads were failing in Chrome, and the user portal was not showing the error. Both of these issues have been fixed.
General An issue causing export of a PPTX doc to cause an internal server error has been fixed.
General When a custom message was sent with a share, the ^HEADING^ placeholder was not replaced with the custom subject if the ^MESSAGE^ placeholder was not present in the default email template. Now, the ^HEADING^ placeholder is replaced with the custom subject even if the ^MESSAGE^ placeholder is not present in the default template.
General S3 encryption sensitive information has been removed from logs.
General An encryption issue involving memcache key expiry has been fixed.
General The filter for root folders for Network Folders, Team Folders, and Shared with Me was not appearing. This has been fixed.
General Support has been added for a header used by ICAP servers to flag a file as infected.
General A problem causing an error message that the allowed memory size has been exhausted has been fixed.
General Node.js has been upgrade to version 16.6.1.
General A problem preventing limited users with mixed character usernames from logging in or resetting their passwords has been fixed.
General The info for the file lock icon now shows if there is read permission or not.
General A problem causing the previous day’s log to be updated instead of the current day’s has been fixed.
General When limited users were automatically created, they were prompted to create a new password twice. This has been fixed.
General An causing the incorrect alert “Desynced set definitions found in the metadata_values collection” to appear has been fixed.
General The mobile browser displayed the app download button even when the option to show it was disabled. This has been fixed.
General MongoDB queries were using too much CPU. This has been fixed.
General When a node was down, instead of an alert being sent, an error was thrown. This has been fixed.
General Disabling music playback in settings was not working; this has been fixed.
General An issue causing downloading of large files from network shares to time out has been fixed.
General When the news feed link in the user portal is clicked, the page opened in the same tab. Now it opens in a new tab.
General The misspelling of “upload” in the fie upload notification has been fixed.
General A problem causing notifications in the user portal to display “Invalid date” has been fixed.
General An issue causing errors with sub-folder share notification overrides has been fixed.
General A problem preventing a folder listing from refreshing on upload if NTFS Caching is enabled has been fixed.
General The script for resetting the Admin password now includes an option to not display the message that contains the password in plain-text in the console output.
General PDF preview has been modified to be VPAT compliant and resolve rendering issues.
General Unnecessary extensions have been removed from php.ini to avoid errors in the Windows event viewer.
General When a policy was changed through user edit, the policy for other users was reset to the default policy. This has been fixed.
General A problem preventing policies to be saved in the Admin UI has been fixed.
General In a public share of a folder with view only permission, office file preview was not working. This has been fixed.
General An issue preventing promoted admins from adding users and groups to Folder Permissions has been fixed.
General A problem preventing promoted admins with Customization permission from updating the user login background has been fixed. Important: Beginning with FileCloud 21.2, the promoted admin must have Update checked for the Customization permission in order to change the user login background.
General An issue allowing users to delete files from the recycle bin when “clear recycle bin” was disabled in policies has been fixed.
General A problem causing a blank page to appear when users accessed the Admin portal or user portal in RHEL or CentOS systems has been fixed.
General In S3 and Azure, thumb previews were shown as broken images. This has been fixed.
General Settings in the .htaccess file have changed for SalesForce integration.
General A timeout was occurring when the Admin UI sent a savestats request. This has been fixed.
General The Scan tool was moving too slowly. This has been fixed.
General When Results Count was set to All in the new UI, all search results were not returned. This has been fixed.
General The metadata search option was misaligned for several languages; this has been fixed.
General Users were allowed to attempt to log in repeatedly with incorrect passwords regardless of the number of times set. This has been fixed.
General An issue causing the security tab to disappear from My Files has been fixed.
General An issue causing the Share button not to appear in the classic UI for 21.1 has been fixed.
General When additional info was added to an invited user on a share, the info was not being saved. This has been fixed.
General Path selection in public shares and drag and drop on publicly shared folders is now disabled.
General A problem causing share authentication to fail when the share password contained a special character has been fixed.
General When a share is orphaned, users now receive a message that the share is invalid.
General When a Team Folder share was created from the Admin portal and Allow Delete was unselected, Allow Delete was shown as Yes instead of No. This has been fixed.
General FileCloud was showing the wrong version of Windows for some devices. This has been fixed.
General For small screen resolutions, an empty device page appeared incorrectly. This has been fixed.
General Share history was not displaying email addresses that links were shared with. This has been fixed.
General Problems with handling special characters in SIEM integration have been fixed.
General Problems with upload and sendemail CEF messages being received by the SIEM server during upgrade have been fixed.
General A problem causing some files to fail to be indexed in Solr has been fixed.
General A problem causing SAML SSO login to fail when multiple IDP URL’s were present in the SAML response has been fixed.
General An issue causing the S3 proxy flag to be ineffective has been fixed.
General Downloading multiple files when using S3 was causing FileCloud to hang up. This has been fixed.
General Importing files from the Admin portal was not working for S3 buckets. This has been fixed.
General A problem causing failed or incomplete uploads to appear as successful when using S3 has been fixed.
General In the S3 Network Folders Details settings, Sharing could not be set to Shares Not Allowed. This has been fixed.
General An issue caused by thumb files not being deleted when files were uploaded using S3 has been fixed.
General An issue causing data loss when a folder was renamed in a Wasabi bucket has been fixed.
General A problem causing FileCloud to randomly stop working has been fixed.
General The upload size limit option was not displayed for private shares of team folders. This has been fixed.
General A number of phrases and message that were not translated in the UI are now translated into supported languages.
General Exporting users filtered by guest status has been fixed.
General If a watermark is added to a pdf, it is now included when the file is downloaded.
General An issue preventing the workflow “If user is inactive for “x” days than disable user” from working correctly has been fixed.
General Some workflows did not work in Linux systems due to issues with the /tmp folder. A workaround for this problem has been provided.
General A problem with the workflow “Perform an action periodically at specific time” has been fixed.
General Use of / to indicate global path for My Files is now supported in workflows.
General A problem with the “If user is inactive for x days” workflow has been fixed.
General An error preventing loading of some DLL files has been fixed.
Bug Fixes: Drive and MacDrive
General A problem with editing Adobe Kit files has been fixed.
General An issue preventing a user from saving changes to an Excel file unless the user renamed it has been fixed.
General The logic for releasing a lock on a file has been improved so that files inadvertently left closed when users shut down are not left locked for lengthy periods.
General A problem with Drive crashing when opened has been fixed.
General A problem causing an error message to appear when a user modified the share link name has been fixed.
General Errors in Dutch language translations have been fixed.
General If a user renames a file while uploading it, the upload is unsuccessful but the file is renamed. This has been fixed.
General When a user entered the URL with the port number, Drive returned an error. This has been fixed.
General Drive now replaces invalid characters in the URL name.
Bug Fixes: MacDrive
General A problem causing MacDrive’s connection to terminate after 10 or 15 minutes has been fixed.
General A problem causing XLS files to become corrupted after being edited in MacDrive has been fixed.
Bug Fixes: Sync
General The Sync activity log was not displaying file deletions. This has been fixed.
General A problem causing Sync to fail to display details of files of uploaded folders has been fixed.
General Sync was not deleting a local folder that was deleted in the server if there was a conflict in it. It now deletes the local folder.
General Sync was reuploading deleted folder if a file in the folder was in use. This has been fixed.
General The Sync service exe is now be available in the installer for Sync2.
General An issue causing Sync to crash when it was paused during online syncing has been fixed.
General A problem causing Remote Management to appear as disabled in the Admin Portal even when it was enabled in Sync has been fixed.
General If access to team folders is removed, their locally synced files are now deleted.
General The Sync tray icon now indicates if Sync status is successful, warning, error, or in progress.
Bug Fixes: Drive and Sync
General An issue that prevented versioned file downloads from Sync and Drive to fail has been fixed.
General When special characters are used in the passwords for protected shares in Drive and Sync the password was saved with the wrong characters. This has been fixed.
General Enabling “Enforce Session Timeout for Devices” in a policy causes an error to appear when sharing from Sync and Drive. This has been fixed.
Bug Fixes: ServerSync
General An issue causing the application to crash has been fixed.
General When the change approval percent has been reached, the message for choosing the sync operation now indicates that the percent has been reached.
Bug Fixes: ServerLink
General Serverlink synchronization was not working due to duplicate metadata keys. This has been fixed.
General A problem causing the secondary server to fail to download changed files from the primary server and create paths has been fixed.
General Export of files via DRM was failing primary server failed and secondary failure was used by system; an alternate URL setting which fixes this issue has been added.
General Problems causing a file download to result in a crash, a Default folder to appear for Favorites, and an alert remaining open when OK was clicked have been fixed.

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  • End Users

  • Administrators

Introduction

End Users

  • Introduction
  • Web Portal
  • My Files, Team Folders and Network Shares
  • File Operations
  • File Details
    (Activity, Metadata, Comments)
  • File Sharing
  • Share Options and History
  • Shared by Me
  • Conclusion

Administrators

  • Login
  • Admin Dashboard
  • User Management
  • Group Management
  • Team Folders
  • Network Shares
  • User Shares
  • Device Management
  • Governance Dashboard
  • Smart DLP
  • Other Tools
    (Workflows, Metadata, Reports)
  • Customization

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